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Check-Out Procedures

The following list summarizes the expectations for your move out of residence. Failure to comply with these procedures may result in a charge of $100.

You will be billed separately for any damages to your room/apartment. The amount charged will be determined by the cost of the repair.

If the payment is not received by the due date noted on the invoice, a charge for the damages will be placed on your Laurier student account and may be viewed by logging into your LORIS account.

Room Checks

In addition to the room checks completed upon move-in and move-out, Residence Life Dons will be conducting room checks following both the fall and winter reading breaks. This is a mandatory process to ensure the state of the rooms are in the same condition as move-in. Dons will schedule room checks with students prior to entering the room.

Early Withdrawal

All residency contracts are for the entire academic year, beginning on move-in day in September and concluding 24 hours after the resident’s final exam in April. Early withdrawals from residence are only considered in extreme cases. If you are considering moving out of residence, speak to your Residence Life Area Coordinator. Inquiries regarding possible refunds must be directed to the Residence Life Manager; refunds will not be provided when the residence contract is terminated due to a student’s breach of residence contract. Please be advised that Residence Life Dons will not accept or receive residence keys for any student withdrawing from residence prior the conclusion of the winter term exam period in April.

Check-Out Procedure

You are required to move out 24 hours after your final exam each semester.

If students are in need of an extension of residence, they must complete and submit the online Residence Extension Request Form by the stated deadline. Reasons for staying will be evaluated by the Residence Management Team.

Proper check-out procedure for the end of the year is crucial. Students must give their Residence Life Don a check-out time in advance and adhere to the time they have provided.

An improper check-out may result in a monetary fine. These can include but are not limited to:

  • Leaving without checking out with your Don.
  • Not returning your keys to your Don.
  • An unclean suite/room.
  • Broken furniture, damages, vandalism, etc.
  • Not arranging a check-out time with your Don.

Coldex Refrigerator Returns

Your Coldex rental fridge will be picked up directly from your residence room after you have moved out.

If you have moved rooms, or if for any reason your fridge is not in the room specified on your rental contract, you must advise Coldex via email.

Your Coldex rental fridge must be clean, fully dry, and defrosted a minimum of 24 hours prior to pick-up, with the cord tied to the back of the unit. If the fridge is not dry, you will forfeit your deposit. For cleaning and defrosting instructions, visit the Coldex website.

Deposits are mailed by cheque to the home address, or credited to the MasterCard or Visa on file, six to eight weeks following the date of pickup, only after the student has completed the Deposit Request Form.

Note that you will have vacated your room prior to your Coldex pick-up. Ensure that your fridge is in your assigned room, as indicated on your rental contract. You must also ensure that your room is locked. The Department of Residence will facilitate entry for Coldex to collect the fridges.

To ensure prompt responses to any questions you might have, Coldex communicates exclusively through email.

Cleaning Checklists

Upon check out, you are expected to leave your room and/or apartment in a clean and tidy condition with all furniture present and in move-in condition. Any extraordinary cleaning or repairs will be charged to the occupant(s) of the room and/or apartment at the end of the contract period.

The checklist below is your reference guide to ensure expectations are met. If the residence room is not left in a satisfactory condition,you will be charged for damages and any additional cleaning required, as outlined in the Check-In/Check-Out form. Although the don will complete the check-out form noting any deficiencies in the room/apartment, the Department of Residence will determine if fines/charges will be invoiced.

If you are assigned to apartment-style accommodations, you are jointly responsible with the other occupant(s) of the apartment for damage, cleanliness or losses to the shared areas of the apartment. In some circumstances, you and other students in your building or section may be accountable for damage to that building or section. You will be invoiced for losses, damage, special cleaning or maintenance required as result of your period of residency.

If you are moving out of residence for any reason, you must complete a full and proper check-out. You are responsible for ensuring that your residence room is left in the same condition as when you moved in. This checklist summarizes the expectations for when you are moving out of residence.

  • Empty all contents of drawers, closets, and cupboards.
  • Wipe down all surfaces, removing any marks or substances.
  • Wipe cupboards, drawers, and closets with a damp cloth, removing any debris and dirt.
  • Carefully remove all tape and wall mounts from all surfaces, including sticky residue that might be left.
  • Items that were not present in the room on move-in day should not be left in the residence after check-out.
  • Wipe down sink, counter, and mirror.
  • In shared bathrooms, wipe down the sink, tub/shower, and all surfaces.
  • Sweep/vacuum all floors.
  • If you have rented a Coldex refrigerator, please review the Coldex refrigerator return policies above.
  • Remove all items from storage locations.
  • Ensure that there is only one mattress on your bed (see note below).
  • If your desk chair was placed in storage, make sure that it is returned to your room.
  • All garbage should be taken outside to garbage bins. No garbage is to be left in rooms, hallways, or in regular garbage collection areas (i.e. garbage rooms, lounges).
  • All furniture is to be placed back into the same arrangement as it was on move-in day.
  • The room is to be left in the same, clean condition as when you moved in.

Mattresses

Each residence bed must only have one mattress. If for any reason you have taken extra mattresses into your room, you are responsible for returning extra mattresses to their appropriate original locations.

If you are moving out of residence for any reason, you must complete a full and proper check-out. You are responsible for ensuring that your residence room is left in the same condition as when you moved in. This checklist summarizes the expectations for when you are moving out of residence.

Residence Bedrooms

  • Empty all contents of drawers, closets, and cupboards.
  • Wipe down all surfaces, removing any marks or substances.
  • Wipe cupboards, drawers, and closets with a damp cloth, removing any debris and dirt.
  • Carefully remove all tape and wall mounts from all surfaces, including sticky residue that might be left.
  • Items that were not present in the room/apartment on move-in day should not be left in the residence after check-out.
  • Wipe down sink, counter, and mirror.
  • In shared bathrooms, wipe down the sink, tub/shower, and all surfaces.
  • Sweep/vacuum all floors.
  • If you have rented a Coldex refrigerator, please review the Coldex refrigerator return policies above.
  • Remove all items from storage locations.
  • Ensure that there is only one mattress on your bed (see note below).
  • If your desk chair was placed in storage, make sure that it is returned to your room.
  • All garbage should be taken outside to garbage bins. No garbage is to be left in rooms, hallways, or in regular garbage collection areas (i.e. garbage rooms, lounges).
  • All furniture is to be placed back into the same arrangement as it was on move-in day.
  • The room is to be left in the same, clean condition as when you moved in.

Common Areas

  • Empty all contents of drawers, and wipe with damp cloth removing any debris and dirt.
  • Sweep/vacuum all floors in common area.
  • Wipe down all surfaces with a damp cloth.
  • Remove/dispose of all food and kitchenware.
  • Clean out the fridge: empty all contents, and wipe interior and exterior down with a damp cloth, removing all substances.
  • Empty all garbage and recycling to the designated areas (see note below).
  • Items that were not present in the residence at move-in are not to be left in the residence after check-out.
  • Remove all items from storage locations.
  • All furniture must be placed back into the same arrangement as it was on move-in day.
  • The space is to be left in the same clean condition as it was when you moved in.

Garbage

Ensure that garbage is taken to the approved drop-off locations below. Garbage must not be left in your room, hallway, or in the regular garbage collection areas (i.e. garbage rooms, lounges).

  • Bricker Residence: Use garbage chutes as usual; any items too large should be taken to the first floor ramp area beside the bike room.
  • University Place and Regina Residence: Use outside bins as usual.
  • Marshall Street Apartments: Use first floor garbage room as usual.
  • King’s Court: Use chutes as usual; any items too large should be taken to the bin in the parking lot.
  • Expositor: Garbage bins in the basement as usual.
  • Post House: To the first thing in the morning, or after 6 p.m.
  • Grand River Hall: Use bins at the back of the building off Water Street as usual.
  • Lucy Marco Place: Use bins at the back of the building/parking lot as usual.

Mattresses

Each residence bed must only have one mattress. If for any reason you have extra mattresses in your room, you are responsible for returning extra mattresses to their appropriate original locations.

Property Left in Residence

Property left in a residence room more than 48 hours after the room has been vacated is considered abandoned. The Department of Residence does not accept responsibility for the storage or safekeeping of property abandoned in residence rooms or buildings.