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Residence Hall Agreement

Each applicant is required to read and comply with the following conditions regarding living in residence at Wilfrid Laurier University:

  1. I am responsible for all charges for my residence room and meal plan, and for damages and/or losses that I am considered to be accountable for by the Department of Residence or the university.
  2. Failure to abide by the financial arrangements required by the university, or failure to make payment of damages or other assessments, will result in the university withholding my examination results, transcripts or degree.
  3. My assigned room will not be held for me after the Friday preceding the first day of lectures for the term to which I applied, unless I notify the Residence Office, in writing by email, prior to that date and make satisfactory arrangements.
  4. The Department of Residence reserves the right to move students as a result of shifting community demographics. This could include a lack of students remaining in a community, gender imbalance, changes in building use, etc.
  5. It is my responsibility to provide the Residence Office with my local telephone contact information while I am living in residence.
  6. I may not change rooms without the consent of the Residence Office, in consultation with the Residence Life Management Team. This change will not be official until I fill out the appropriate paperwork with my Residence Life Area Coordinator, and exchange my keys in the Residence Office.
  7. I shall carry appropriate and adequate insurance coverage for fire and property damage and public liability insurance during the term of the residence agreement and any renewals or extensions thereof, at my own expense. Such policies shall be written on a comprehensive basis with limits of not less than $2,000,000.00 for any one occurrence.
  8. The occupancy period in residence begins on the official registration day of Fall Term and ends 24 hours after my last scheduled examination in the Fall Term. The occupancy period resumes 24 hours prior to the first scheduled day of classes in the Winter Term until 24 hours after my last scheduled exam in the Winter Term. Under exceptional circumstances, a student may request permission from the Manager, Residence Life to exceed the occupancy period for a limited time. There may be a daily/weekly charge for occupancy before or after the official occupancy period. Under no circumstances may a student stay after April 30 during any school year.
  9. I will engage in and maintain registration as a full-time student at Wilfrid Laurier University in a program of studies leading to a degree. I further acknowledge, by my acceptance of the tenancy, that if my registration status changes to part-time student during my tenancy, I am obligated to notify the Residence Office to review the status of my residency.
  10. I understand that by accepting keys on registration day I am committed to the full eight-month occupancy term of this residence contract, notwithstanding the break in occupancy period occurring 24 hours after my last scheduled exam in the Fall Term, and resuming 24 hours prior to the first day of classes in the Winter Term. If I choose to leave residence while maintaining student registration at Wilfrid Laurier University, I understand that my residence fees and charges are not refundable.
  11. If I am required to leave residence as a result of my student registration status being voided at Wilfrid Laurier University, my residence fees and charges will only be refunded based on the date of a completed withdrawal, as per paragraph 13 of this agreement. In some cases, depending upon the date of withdrawal, an administrative fee equivalent to the residence deposit will be charged. Residence fees will not be refunded for withdrawals after Dec. 1 in the Fall Term or for withdrawals after April 1 in the Winter Term.
  12. Withdrawal from residence for medical reasons is allowed when a statement from the attending physician is presented and found acceptable by the University physician and the Director, Residence. If your request to withdraw from residence is approved, your residence fees and charges will only be refunded based on the date of a completed withdrawal, as per paragraph 13 of this agreement. In some cases, depending upon the date of withdrawal, an administrative fee equivalent to the residence deposit will be charged. Residence fees will not be refunded for withdrawals after Dec. 1 in the Fall Term or for withdrawals after April 1 in the Winter Term.
  13. In order for my residence withdrawal to be considered complete, I am required to:
    • (a) meet with my Residence Life Area Coordinator to complete a Withdrawal From Residence form;
    • (b) contact my Residence Life Don and set up a time to complete a proper checkout from my residence room;
    • (c) return my residence keys to the Residence Office.
  14. If I am required to leave residence for conduct related reasons, I understand that my residence fees and charges are not refundable. Potential reasons include conduct set out in paragraphs 15 and 16 of this agreement, as well as non-academic misconduct set out in the Wilfrid Laurier University Student Code of Conduct and Discipline (University Policy 12.2).
  15. If I am found to be in possession of, using or trafficking illegal drugs or substances, I understand that my residence contract may be immediately cancelled and I may be required to vacate my assigned room immediately for conduct related reasons.
  16. Behaviour considered harassing or violent as determined by the Department of Residence will result in immediate eviction from residence.
  17. If I require emergency medical assistance, or emergency assistance of any sort, I agree to allow the Department of Residence to contact my emergency contact. This emergency contact will be disclosed to the Department of Residence in my online residence application and upon move-in to residence in the "Emergency Contact Information form." If my emergency contact changes during the term of my residency, I will notify the Department of Residence immediately.
  18. I have read and understood this "Residence Hall Agreement" and I agree to abide by all rules, regulations and guidelines herein, and as set out in the Residence Guidebook and on the Laurier Department of Residence website.