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*Please note that "exam" refers to all timed assessments including quizzes, tests, midterms, and final exams
There is no need to book online exams with the Accessible Learning Centre unless:
If any of the above apply, be sure to follow the exam procedures, adhering to the established deadlines.
If you are writing an exam in My Learning Space that will be using Respondus LockDown Browser and you require assistive technology, you will be scheduled to write virtually proctored by the ALC. Students requiring virtual proctoring are required to participate in a one-time virtually proctoring orientation session to ensure they are aware of Accessible Learning processes and expectations as well as to address any technological issues before the exam date. Booking your exams well in advance will ensure time to schedule this orientation.
If you are using assistive technology and your professor is enabling Lockdown Browser for an online exam, you will be scheduled to be virtually proctored. You must ensure that you book your exam, giving ample time for a Virtual Proctor to be arranged - this means as far in advance of your test date as possible. Short notice requests will not be able to be accommodated.
Once you have booked your exam request and it is approved, there are a few things you’ll need to be familiar with ahead of your exam and on the day of your exam.
You will need to do the following:
Once your exam has been scheduled and a proctor assigned, you will receive an email 24 hours prior to your exam date with a link to join the Zoom exam 15 minutes before the exam start time.
As in a regular exam, the proctor will be visible and audible. You will be able to ask questions at any time and get assistance as you require it. You can also ask questions and get answers using the chat feature.
*required for AI proctoring
If your online exam is on a Publisher, or another website:
Your extra time accommodation for any online exams will show up in MyLS the day before you are scheduled to write. Click on the exam itself and go to "time allowed". If your extra time accommodation does not appear to be set up, please email your instructor and alexams@wlu.ca (Waterloo) or lbALexams@wlu.ca (Brantford).
A reminder, just like for on-campus exams, the timer does not stop for breaks, so please keep this in mind when you are writing your exam.
Students should contact their instructors to confirm that their extra time accommodations have been set up for online exams that do not use My Learning Space.
If your accommodations include supervised break, please follow this procedure:
If your accommodations include "breaks as needed for medical reasons" or "frequent washroom breaks", please follow this procedure:
Please note that for approved breaks for any reason, the system will flag your absence to your professor. They will in turn review the exam if necessary and check your accommodations through Accessible Learning Online to confirm that your accommodations include supervised breaks, breaks for medical reasons and /or frequent washroom breaks.
We recognize that for some students their additional exam time will mean they are writing for an extended period of time. For these students who are concerned about needing to use the washroom during their exam, Accessible Learning recommends you follow the same process as those who have approved washroom breaks, if you need to use the washroom, speak to the camera that you are using the washroom and, announce your return to the camera. Please note that your absence will be flagged for your instructor; you may want to follow up with your professor post exam explaining your absence.
If a Faculty-Approved Memory Aid is part of your exam accommodations and you will be using one during an online exam, please ensure you show the (pre-approved) memory aid slowly to the camera. Please do this for both sides of the paper. Your instructor will then be able to view your memory aid after you have completed your exam, via the video recording.
Questions/Concerns: If you have any questions or concerns about how a specific accommodation will work for any of your online exams, students are strongly encouraged to contact their consultant as early in the term as possible.
Contact Us:
Office Hours:
Monday to Friday
8:30 a.m. to 4:30 p.m.
Office Locations:
Waterloo: Peters, P220
Brantford: One Market, 207-20
Exam Inquiries:
P: 1-548-889-3516
Intake Inquiries:
E: intakeALC@wlu.ca
P: 1-548-889-3515