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Although Police Record Checks (PRC) are not a Laurier requirement, the majority of the placement organizations we work with require it as part of their screening process. Because many of these organizations are servicing vulnerable populations, a PRC helps to ensure the safety of the clients they serve. By completing a PRC before placement signup, you will have many more placement options to choose from.
There are three levels of PRCs, including:
If you expect to work with children, youth, seniors, people with disabilities, or people with mental health issues, then a VSC will likely be required.
Please note: It can take several weeks to recieve your PRC after applying. We strongly recommend that students apply for their PRC as early as possible. You may not sign up for a placement that requires a PRC unless you have a valid check already, or the organization has made an exception to this rule (which will be noted in the placement requirements).
As of May 2022, Waterloo Regional Police Service has implemented a new Police Record Check Program that will provide completed police record checks via email. The new format will offer electronic verification of ID for most applicants, which allows for a seamless online process. Electronic police record checks should not be printed. A printed version would not be considered valid or legitimate.
See the New Online Service FAQ's section on the Waterloo Regional Police - Background or Record Check website for detailed instructions.
If you have questions or require assistance with your Waterloo Regional Police Record Check, contact recordchecks@wrps.on.ca.
See detailed information on police record check procedures on the Brantford Police Service website. To apply, you must download and fill out the forms available on their webpage.
You must then visit the Brantford Police Station in person with standard identification and the applicable fees. The Brantford Police Service is located at 344 Elgin Street, Brantford.
The Toronto Police Service has a special process for Police Record Checks.
Contact us at cwpartnerships@wlu.ca to request the Community Agency Code required to apply for your record check.
See the Toronto Police Service Police Record Checks website for details.
For other municipalities:
Because you are applying for a police check ahead of securing a placement, you will not have the contact information for your placement organization. If the application requires to you provide this, use Laurier's contact info (see the placement letter below).
Some Police Departments or Placement Organizations require a letter from Laurier explaining the nature of your placement experience.
Students who currently reside in Waterloo Region or Brantford must provide proof of their residency (e.g. valid driver’s license, valid lease agreement, utility bill for current month or bank statement) to get a record check completed. You can also get your record check done in the city in which you reside and bring it with you when you return to campus for classes.
New RCMP procedures require that if you have any criminal offenses on your record, you may be required to get fingerprinted at your local police service. You will need to allow additional time to complete this process.
Typical fees range from $15 to $45. Community Service-Learning students are not eligible for community volunteer discounts. There may be an additional fee if fingerprinting is required.
The majority of community organizations require a PRC that is no less than six months old. Some require a PRC no less than 30 days old.
Some placements require a tuberculosis (TB) test. If you need one, contact the Student Wellness Centre on either the Waterloo or Brantford campus for more information.
The TB test is a two-step process; each step is $20 at the Student Wellness Centre. The second step is completed two days after the first.
Contact Us:
Waterloo Campus
E:
CSLWaterloo@wlu.ca
Office Location: 12 Lodge Street, Waterloo
Brantford Campus
E:
CSLBrantford@wlu.ca
Office Location: One Market, OM206
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