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Any member of the university community is entitled to attend the defence, but the Chair has the authority to exclude persons whose conduct disturbs the defence procedures. Non-members of the university community may attend but must receive the permission of the candidate, the DA, and the Chair of the defence.
Once all members of the DEC are present, the Chair will ask the candidate and all other attendees to leave the room. The Chair will then conduct an “in camera” meeting to:remind the members that the candidate is being examined on both the written dissertation and the oral defence;
The Chair will then invite the candidate and other attendees back into the room and inform them of the procedures that have been decided upon.
The Chair will conduct an “in camera” meeting of the DEC to:
The Chair will then invite the candidate back into the room and:
Note: The defence is public and the Chair has the responsibility to ensure that high standards of conduct are exercised by those in attendance. Thus, the Chair has the right to exclude persons whose conduct disturbs the defence or to stop and reschedule the defence, if necessary.
If all but one member of the DEC agree on a decision category (see below), the decision shall be that of the majority. Where two dissenting votes are cast, discussion must continue to arrive at a decision on which there is consensus (i.e., no more than one dissenting vote). When consensus is reached, all members of the DEC should sign the Record of Dissertation Defence form. As discussed above, if a DEC member is absent but has provided a preliminary vote, this vote will be shared with the committee during the in-camera deliberations, but the vote will count in the determination of a decision only if it is that of the External Examiner.
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