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Get Involved

Would you like a preview to your special day? Do you have a friend graduating that you’d like to celebrate in a special way? We welcome you to join us as a convocation ambassador.

Register for an Ambassador Shift

We’ve made the process easy:

  1. Login to Laurier’s Training Online Registration Portal and select the campus where you would like to volunteer under the "Convocation" section.
  2. Select your shift(s) and submit your registration information.
  3. A confirmation email will be sent to you with the details, including arrival time(s) and procedures.
  4. Attend the ambassador information session. An invitation will be sent to you.
  5. Arrive for your shift and have a fabulous time!

Did You Know?

  • Laurier will host 7 ceremonies Fall 2019.
  • Hundreds of volunteers shifts are available.
  • The majority of shifts are only 90 minutes or less.
  • You’ll get special Laurier swag and treats while volunteering.
  • Over 1,300 graduates and 6,000 visitors will be on campus over 3 ceremony days.

Choosing an Ambassador Role

Below are brief descriptions of each Ambassador Role.  Full details and instructions are posted to the Convocation Sharepoint Site.

Backstage Assistant

The period before graduates cross the stage can be quite nerve wracking. Your job is to help them enjoy their big moment. During the conferring of the degrees, you will ensure that graduates keep their voices to a whisper backstage and are holding their hood properly.  

Guest Greeter

You're the friendly face that welcomes family and friends to the venue. You'll advise grads on where to pick up their gowns and hoods, help guests with special needs, and direct guests to the ticket scanners.

Line-Up Energizer

You exude the fun vibe while students hang out in the line-up room before entering the auditorium. You will assist the marshals as needed and encourage graduating students to participate in our social media platform.


Guide graduates through the pre-ceremony line-up, procession, stage crossing and recession. Marshals must be staff or faculty members and wear academic regalia in order to participate.

Robing Assistant

You will help issue regalia (gowns and hoods) to graduates. This includes checking participation cards, providing the appropriate gown and hood, and answering questions.

Social Media Wizard

If you are outgoing and social media savvy, this job is for you. You'll visit ceremony staging areas where graduates will be to take photos and post messages with the convocation hashtags to contribute content to the pre-ceremony using the official Laurier Convocation social media account.

Ticket Scanner

All guests entering the auditorium will require tickets. Your job is to:

  • Using the scanning device provided, scan the tickets that guests provide either on their electronic device or on paper.
  • Direct guests without tickets to the overflow room.
  • Direct guests with any difficulties to Guest Services in the lobby.


We are counting on you to help guests feel comfortable, answer questions and find their seats. As all ceremonies are ticketed, you will ensure that there are no gaps between the seated parties.

Please arrive early to familiarize yourself with the location of reserved seats for guests you identify as having accessible needs.

Viewing Room Attendant

For the guests who do not have tickets to a Waterloo ceremony, we feature the live-streamed ceremony in LH3094 – a lecture hall located on the second floor of Lazaridis Hall. 

You will be in the viewing room to assist our guests and answer any questions.

Make sure our visitors know they can join their graduates for refreshments at the reception following the ceremony.