Moving Out

Ready to Check-Out?

Here are three essential steps to check your move-out readiness.

1. Give your residence life don a check-out time in advance and adhere to the time you provide.
2. Clean your room or suite. Use the cleaning checklist to make sure you've covered everything.
3. Return your keys to your don.

A check-out that does not follow the steps above, and any damages incurred while you lived in residence, can result in a monetary fine. 

Your don will complete the check-out form, noting any issues in the room or suite. The Department of Residence will determine if fine/charges will be invoiced.

Need an Extension? 

If you need an extension to stay in residence, you must complete and submit the online Residence Extension Request form by the stated deadline. 

The reasons for staying will be evaluated by the Residence Management team. 

Did You Take Everything With You?

Property left in a residence room more than 48 hours after you check out is considered abandoned. The Department of Residence does not accept responsibility for the storage or safekeeping of property abandoned in residence rooms or buildings.

General Checklist

The checklist below applies to all students living in domitory- and apartment-style residences.

• Empty all contents of drawers, closets, and cupboards.
• Wipe down all surfaces, removing any marks or substances.
• Wipe cupboards, drawers, and closets with a damp cloth, removing any debris and dirt.
• Carefully remove all tape and wall mounts from all surfaces, including sticky residue that might be left.
• Remove all items that were not present in the room on moving day. Nothing should be left in the residence after check-out.
• Wipe down sink, counter, and mirror. In shared bathrooms, wipe down the sink, tub/shower, and all surfaces.
• Sweep/vacuum all floors.
• Remove all items from storage locations.
• If your desk chair was placed in storage, make sure that it is returned to your room.
• All garbage should be taken outside to garbage bins. No garbage is to be left in rooms, hallways, or in regular garbage collection areas (i.e. garbage rooms, lounges).
• All furniture is to be placed back into the same arrangement as it was on move-in day.
• Matresses: Each residence bed must only have one mattress. If for any reason you have taken extra mattresses into your room, you are responsible for returning extra mattresses to their appropriate original locations.
• If you rented a Coldex refrigerator, follow the process outlined on the Coldex website.

Apartment Style

The following list applies specifically to students living in apartment-style residences.

Common Areas

• Empty all contents of drawers, and wipe with damp cloth removing any debris and dirt.
• Sweep/vacuum all floors in common area.
• Wipe down all surfaces with a damp cloth.
• Remove/dispose of all food and kitchenware.
• Clean out the fridge: empty all contents, and wipe interior and exterior down with a damp cloth, removing all substances.
• Empty all garbage and recycling to the designated areas (see note below).
• Items that were not present in the residence at move-in are not to be left in the residence after check-out.
• Remove all items from storage locations.
• All furniture must be placed back into the same arrangement as it was on move-in day.

Garbage

Ensure that garbage is taken to the appropriate bins as usual for your building (i.e., garbage rooms or exterior garbage bins). Garbage must not be left in your room, bathroom, hallway, lounge, etc.

• Donate unwanted items and unopened food. 
• Do not use garbage chute for large items.

Many additional large garbage bins have been placed around campus for extra disposal locations.

Room Checks

Room checks are completed by residence life dons during the fall and winter reading breaks and when you move out. 

These checks are mandatory to make sure the rooms are in the same condition that was indicated in your mandatory room condition report that you completed upon move-in. Your dons will let you know when your room checks are before they enter your room.

Damages and Charges

Check-Out and Cleaning Charges

If you fail to comply with the check-out procedures, you may be charged $300. 

If your room or suite are not left in satisfactory condition, you will be charged for any additional cleaning required. If you are in an apartment-style residence, you and your roommates are jointly responsible for damages, cleanliness or losses. 

Charges for Damages

You will be billed separately for any damages to your room/apartment. The amount charged will be determined by the cost of the repair.

Damages will be assessed based on the condition of your room/apartment at move-in, as indicated in your mandatory room condition report. If you did not complete your room condition report upon move-in, you will be found responsible for all damages assessed in your space.

If nothing is reported at the time damage was caused (broken furniture, vandalism, etc.), and no conduct process/residence follow-up can take place, students assigned to that space will be financially responsible for all accidental property damage and/or vandalism to private rooms/suites.

Payment for Your Charges

An invoice for damages will be emailed to you. Charges for damages will be placed on your Laurier student account as per the due date noted on your damage invoice. You can view this charge by logging in to LORIS. 

Early Withdrawal

All residency contracts are for the entire academic year, beginning on the day you move in (in September) until 24 hours after your final exam in April. 

Early withdrawals are only considered for extreme cases. 

If you are considering moving out of residence, speak to your Residence Area Life Coordinator. 

Residence Life Dons will not accept or receive residence keys for any student withdrawing from residence before the conclusion of the winter term exam period in April. 

Refunds

Inquiries about possible refunds must be directed to the Residence Life Manager. 

Refunds will not be provided if your residence contract is terminated if there is a breach of residence contract.