Organizing On-Campus Events

Events are an important part of the on-campus student experience; however, they can contribute to the transmission of COVID-19 if not run properly.

Laurier’s Safety, Health, Environment and Risk Management (SHERM) team has created event guidelines to help students who want to organize on-campus events and to ensure that everyone stays safe.

Meetings held by social clubs or instructional activities (i.e. study groups, labs, etc.) are not considered events. For other organized gatherings, please follow these steps:

Get Approval

Student event organizers need to receive endorsement from the Students’ Union, Graduate Students Association, or Faculty Senior Administrative Office before they start planning an on-campus event.

Assessment and Consultation

Determine if you’re holding a special event or a standard event. Your event is considered a special event if it meets any of the following criteria:

• If anticipated attendance is over 100 attendees.
• If anticipated attendance of external community members if greater than 25.
• If the event is advertised on social media platforms.
• If the event has historically attracted a lot of interest.

If your event does not meet any of the above criteria, it is considered a standard event.

Special Events

You must complete and submit the Event Safety Risk Management Checklist at least 15 business days prior to your event. After receiving your checklist, SHERM will work with you to complete the planning process. You will also need to follow Standard COVID-19 Event Safety Plan Guidance.

Standard Events

You can proceed with your event following the Standard Covid-19 Event Safety Plan Guidance. You may reach out to SHERMCOVID19@wlu.ca for consultation, if desired.