COVID-19 Proof of Vaccination and Self-Assessment on the SAFEHawk app

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Updated Oct. 14, 2021.

Laurier has taken significant steps to do our part in the national and global effort to contain the spread of the coronavirus. We have been working to develop a detailed and integrated plan for gradual return to on-campus operations while adhering to public health guidelines. Student safety is a top priority for the university. The COVID-19 self-assessment on the SAFEHawk app is designed to be used by students who will be attending our campuses and locations in person. Completing the self-assessment will help to protect your safety as well as the safety of our faculty, staff, students and the communities in which we operate.

The SAFEHawk app is a quick and easy way for students to complete the required self-assessment before coming onto campus to access a university building. Completing the self-assessment is required under the university’s COVID-19 safety protocols, which were implemented for the health and safety of all members of the University community.

The app includes a Vaccine Passport section where you will enter the date of your vaccination(s) and upload proof of vaccination. The SAFEHawk app will be your central portal for all COVID-19 related tools including proof of vaccination, vaccine exemption requests, and daily symptom self-assessments. Web-based access will be available for those without access to a mobile phone.

Proof of Vaccination

To upload your proof of vaccination:

Obtain your proof of vaccination receipts at covid19.ontariohealth.ca.
- You will need your health card number to download your receipt.
- Out-of-province or international student can access their government websites for vaccine receipts.
Take a picture of your document or save a screenshot to your phone.
Download the SAFEHawk Application to your smart phone. Web-based access will be available for those without access to a mobile phone.
Access the Vaccine Passport section as of Aug. 30. Note: if you already had the SAFEHawk app open prior to Aug. 30, you should refresh before entering your information.
Enter the date of your vaccination(s) and upload your proof of vaccination or complete the appropriate forms to apply for an exemption.
If you have only entered your vaccine receipt for your first dose, you will need to upload proof of your second vaccination as soon as you have received your second dose.
- If approved, the app will provide you with a green badge containing a unique QR code and you will be permitted to attend Laurier’s Brantford or Waterloo campuses, or other locations, including in Kitchener, Toronto and Milton, provided you also receive a green pass badge from the daily COVID-19 Self-Assessment (outlined in the self-assessment section below).
- If you are not yet fully vaccinated or you have applied for medical or human rights accommodation to allow for an exemption from the mandatory vaccination requirement, you will receive a pending status badge containing a unique QR code and will be contacted directly with information to follow the Rapid Testing Program requirements. In order to attend Laurier locations, you must receive a negative test result within the designated time period outlined by the testing program and must receive a green pass badge from the daily COVID-19 Self-Assessment.
- Note that although you may be required to show your daily COVID-19 Self-Assessment badge as outlined in the section below, you will not be required to show anyone your vaccine passport. The mandatory vaccine program is being managed centrally through Human Resources and the Student Wellness Centre based on information submitted through the app, and you will not be required to show your vaccine passport or disclose your vaccine status to your instructors, staff, managers, colleagues or fellow students.

Exemption Forms

If you are unable to be vaccinated due to medical reasons or other grounds protected under the Ontario Human Rights Code, you can submit a request for accommodation using one of the forms below. You will be required to follow testing requirements and health and safety protocols outlined by the university.

Daily COVID-19 Self Assessment

What's New: As of Oct. 14, SAFEHawk will direct you to the Government of Ontario’s website to complete your COVID-19 Self Assessment. Results from this assessment form must be logged within SAFEHawk in order to receive your access badge. All students, including those who are fully vaccinated or enrolled in the rapid testing program, must complete this process each day prior to attending any Laurier location.

Download the SAFEHawk Application to your smart phone.

Each time you plan to visit Laurier in person, complete the COVID-19 Self-Assessment through Laurier’s SAFEHawk app prior to your visit.

Open the app, select the campus you want to visit.
Click "COVID-19 Resources."
Click "COVID-19 Self Assessment Form."
The first time you complete the assessment, you will be required to login using your Laurier credentials.
Verify that your phone number and campus are listed correctly, then type the name of each Laurier building that you plan to visit.
Read the COVID-19 Safety Protocols and check “I Agree” and click “Continue.”
In the first question, click “Take Ontario’s COVID-19 Self Assessment.” This will bring you to the Government of Ontario’s COVID-19 self-assessment through the web browser on your device.
Complete the self-assessment.*
Return to the SafeHawk app to log your results.
Select “Yes” in question 1 to indicate that you have now completed your self-assessment.
Based on your results, select either “I do not need to self-isolate and can attend campus” or “I am required to get tested and self-isolate” in question 2.
Press “Continue,” confirming your responses, until you see “View COVID-19 Badge.”

*Note: the Ontario site mentions that people need to take this assessment if they were exposed to COVID or have symptoms – we are using this questionnaire for all students to complete their required daily self-assessment; completing the assessment does not imply that you have been exposed or have symptoms. The assessment takes into consideration your vaccination status when determining self-isolation requirements.

Access Badge

If approved, the app will provide you with a green "pass" badge containing a unique QR code. You may be required to present this badge to student staff, staff or faculty on campus to access certain areas. This badge lasts for 24-hours before expiring.

If denied, you will receive a red "fail" badge containing a QR code and are not permitted to visit campus. You should stay home and reach out to Public Health or the Student Wellness Centre (Waterloo or Brantford) according to university protocols.

After 24-hours, your badge will expire and you will be required to complete the assessment again before returning to campus.

Frequently Asked Questions

What information is the app collecting?

Personal information of individuals accessing a university building is collected under the authority of the Wilfrid Laurier University Act and privacy policies to assist in maintaining the health and safety of the university community. Information gathered through the COVID-19 screening may be used by the university solely for the purpose of our Facilities and Asset Management team cleaning and sanitizing Laurier spaces. This information will be retained and used by the university only for these purposes as they are related to the health and safety of the Laurier community. Should a member of the Laurier community test positive for COVID-19, Public Health will conduct contact tracing to notify individuals who may have been in close contact and may be at risk. Public Health will contact those individuals directly. Identifying details will not be shared publicly.

SAFEHawk’s self-assessment tool has been evaluated for compliance with privacy and security requirements and approved for use in accordance with the university's External Information Technology and Cloud Services policy. For questions about the information collected in SAFEHawk, please refer to AppArmor’s privacy and security policies.

If I am "approved," what do I have access to?

A “pass” badge may be required to access all approved on-campus services and spaces.

I don’t have a cellphone, is there an online version of the COVID-19 Self-Assessment available?

If you have any issues accessing the SAFEHawk application on your phone, we also have a form that you can complete to determine if you are approved or denied access to campus. When you complete this questionnaire, you will be emailed a badge that will indicate if you are eligible to go on campus.

What happens if someone submits false, incomplete or misleading information?

Supplying false, incomplete, or misleading information to the COVID-19 self-assessment is considered misconduct under the Non-Academic Student Code of Conduct and subject to interim measures or sanctions as deemed reasonably necessary for the health and safety of members of the university community.

The very real threat of COVID-19 is why we are not together on campus as usual, and the fastest and safest path to a full campus reopening is for everyone to step up and take responsibility for protecting themselves and those among us who are most vulnerable to the virus. Honest, accurate and frequent health monitoring plays a critical role in these efforts.

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