Skip to main content

Tuition and Late Registration Fee Appeals

If, due to extenuating circumstances (e.g. medical, death in the family), students wish to appeal the assessment of tuition/late registration fee relating to adding courses after the final day to add with no penalty, dropped course(s) or withdrawal from the university, a tuition/late registration fee appeal form must be completed, official supporting documentation attached and be returned to Enrolment Services (undergraduate students) or the Office of Graduate and Postdoctoral Studies (graduate students).

Normally, tuition/late fee appeals must be filed with Enrolment Services no later than 14 calendar days following the last day of regularly scheduled classes in the relevant term. No appeal will be considered after six months from the last day of the term to which the disputed charges apply.

Undergraduate Student Fee Appeals

Review Guidelines

All fee appeals will be reviewed using the following guidelines:

  • A student is considered to be registered, and is responsible for fees, once courses have been selected using LORIS. University policy states that students are financially indebted to the university unless registration is cancelled, in writing, prior to the commencement of classes each term. After classes begin, fees are charged according to the deadlines outlined in the academic dates section of the undergraduate academic calendar.
  • Fees should be paid in full as assessed, as late payment fees may apply while an appeal is waiting to be heard, or, if an appeal is unsuccessful. If the appeal is approved, account adjustments will be pro-rated, by week, in accordance with the precalculated Pro-Rated Tuition Charge.
  • The student is responsible for submitting any documentation that supports their request for a fee appeal; appeals based on medical grounds will not be considered without the submission of the Supporting Medical Documentation Form (to be completed by your attending physician). If the medical form is already on file with an approved university department, it is your responsibility to request that it be scanned to tuitionfeeappeal@wlu.ca.
  • Incidental, Online Learning and miscellaneous fees are not refundable.

Form

Pro-Rated Tuition Charge

The following pro-rated tuition amounts are only used for appeals that have been approved by the Tuition Fee Appeals Committee. If course(s) are dropped or you withdraw, tuition charge is pro-rated to the time participated in the course(s), refer to information listed below. If your appeal has been denied, the official deadline dates, and corresponding fee penalties listed in the academic dates, are applied to your financial account. Incidental and miscellaneous fees are not refundable (including OC fees).

  • 0% tuition charge in the first week.
  • 10% tuition charge in the second week.
  • 20% tuition charge in the third week.
  • 30% tuition charge in the fourth week.
  • 40% tuition charge in the fifth week.
  • 50% tuition charge in the sixth week.
  • 55% tuition charge in the seventh and eigth week.
  • 100% tuition charge in the ninth week until the end of term.

Graduate Student Fee Appeals

Review Guidelines

All fee appeals will be reviewed using the following guidelines:

  • A student is considered to be registered, and is responsible for fees, once courses have been selected using LORIS. University policy states that students are financially indebted to the university unless registration is cancelled, in writing, prior to the commencement of classes each term. After classes begin, fees are charged according to the list of academic dates in the graduate academic calendar.
  • Fees should be paid in full as assessed, as late payment fees may apply if an appeal is unsuccessful. If the appeal is approved, account adjustments will be pro-rated in accordance with the dates in the graduate academic calendar.
  • The student is responsible for submitting any documentation that supports their request for a fee appeal; appeals based on medical grounds will not be considered without the submission of the Supporting Medical Documentation Form (to be completed by your attending physician).
  • Incidental, Online Learning and miscellaneous fees are not refundable.

Form

Penalties

The following information is only used for appeals that have been approved by the Tuition Fee Appeals Committee. If your appeal has been denied, the official deadline dates, and corresponding fee penalties listed in the academic dates, are applied to your financial account.

  • 0% tuition fee assessed to the end of the first week of classes.
  • 10% of tuition fee assessed during the second week of class.
  • 55% of tuition fee assessed after the last day for registration but on or before last day for withdrawing without academic penalty.
  • 100% of tuition fee assessed after the last day for withdrawing without academic penalty.

Contact Us:

Waterloo Campus Office

T: 519.884.0710 x2800
Office Location: 202 Regina St., second floor

Brantford Campus Office

T: 519.756.8228 x5885
Office Location: Grand River Hall, room 202