The New MyLearningSpace Email Experience Has Arrived!

ICT and Teaching and Learning have streamlined the MyLearningSpace (MyLS) email experience. As part of this initiative, we have: 

• Update the MyLearningSpace email client to use students’ primary email address, @mylaurier.ca, as the reply-to email address. 
• Updated the MyLearningSpace email client to use faculty and staff’s primary email address, @wlu.ca, as the reply-to email address

This means that @myls.wlu.ca email accounts are being retired, and you will no longer be able to access your @myls.wlu.ca email account or email messages after the switchover date. 

The switchover to the new MyLS email experience happened on May 2, 2024, after which time all emails sent through MyLS will be received in your @mylaurier.ca or @wlu.ca email account. 

When you respond to a message sent from MyLS, it will be sent to that individual’s @mylaurier.ca or @wlu.ca email account. This means you will only need to check one email account to read your emails no matter if they were sent through Outlook or MyLS.

Sending email from MyLS is not going way!

You will still be able to send emails in MyLS after this transition to your professors, groups and classmates. 

Stay Organized by Setting Up Outlook Inbox Rules

Consider setting up Outlook inbox rules to automatically sort and move your emails into folders. Emails sent from MyLS will have pre-filled course codes at the beginning of the subject line (subject, course number, section number). It is recommended that you keep this information in the subject line to easily organize and differentiate emails for different courses.

To set up an inbox rule: 

1. In the Outlook app, right-click the left folder pane and select 'New folder'. Name your folder using your class' course code (e.g. PS 101).
2. Create a new inbox rule by selecting File > Manage Rules & Alerts > New Rule (or select the Settings gear icon in the top-right corner of the window in the new version of Outlook for Windows).

• • A) Give your rule a name. 
  • B) From the condition drop-down, select 'From'. Type 'myls@wlu.ca' as the sender and select the email address from the suggestions below the field. 
  • C) Select 'Add another condition'. From the second condition drop-down, select 'Subject includes'. In the 'Enter words to look for' field, enter your course code. Include your section number if applicable. 
  • D) From the 'Select an action' drop-down, select 'Move to'. In the 'Select a folder' field, select the folder name that corresponds with the course code that you entered in the 'Rule name' field and 'Subject includes' field. If you do not see the folder you're looking for in the drop-down, scroll to the bottom and select 'Move to a different folder' to show more options.
  • E) Click Save. Repeat these steps for each of your courses.
    
    
    

*The instructions above mainly reference the classic version of Outlook. These setting names may differ if you are using the new version of Outlook for Windows, Outlook for Mac, Outlook on the web, or Outlook's mobile apps.

Can I filter the emails I send to students?

While Outlook doesn't allow filtering rules for your "Sent" folder, there's a useful workaround for course-related emails. When emailing students, include the course code (e.g., PS-101-A) in your subject line. This way, when students reply, their responses will automatically be sorted into the corresponding course folders based on your existing inbox rules.

HOW TO SAVE COPIES OF YOUR MYLS MESSAGES

After May 2, we will be keeping a historical record of all emails from MyLS in case it is needed for any academic misconduct concerns. If you need to request access, please submit a request.

Questions, concerns, or feedback?

If you have any questions, concerns, or feedback regarding this transition, we encourage you to contact us at the ICT Service Desk or email Teaching and Learning at myls@wlu.ca.