How to apply for exchanges

It is of utmost importance that you apply for your exchange by the deadline. Your odds of being placed for an exchange depends on the pool of applicants, and their choices and qualifications. There is no maximum number of students accepted for exchange each year; however, there is a limit to how many students we send to each institution each year (between two and six).

Application Process

To apply for Laurier's outbound exchanges, follow the steps below. Throughout the application process, if you require one-on-one guidance or advice, visit with the student abroad advisor (Waterloo) or the coordinator, global engagement programming (Brantford).

Before submitting your entire exchange application, wait until you have a complete application form including a signed departmental approval form. You can apply to up to four institutions and we aim to place as many students as possible.

1. Review our list of partner universities where you can study.
2. Review the information about preparation and eligibility. Note: You must complete a minimum of 10 credits before you can participate in an exchange.
3. Attend one of our information sessions to learn more about exchange opportunities.
4. After the information session, you will gain access to the Student Exchange Program course on MyLearningSpace for application documents and other helpful resources.
5. Submit your application to go abroad fall 2020 and/or winter 2021 through the online application. If required, hard copies of documents can be submitted to the Laurier International office in Waterloo (Arts 2A01) or in Brantford (OM 310). You will be able to access the online application form through MyLearningSpace after you attend an information session.

Application Deadline

Completed applications must be submitted to the International Office by Wednesday, Jan. 29, 2020 at 4 p.m. Students can submit applications late for any spaces that are still available for winter 2021 exchanges. No late applications will be accepted for fall 2020. More information will be provided as it become available.

Students can submit late applications for any spaces that are still available for winter 2021 exchange only. In February 2020, students can draft their exchange application, and ask their references to fill out reference forms and send them to Laurier International. However, students should wait until early March to submit their application. In early March, a list will be released of partner institutions where exchange spaces still remain. At that time, the departmental approval form can be completed and the online application can be submitted.

No late applications will be accepted for fall 2020. More information will be provided as it becomes available.

Late Applications

Late applications for winter 2021 will be processed starting in early March. There is no guarantee that there will be spaces left after the first deadline. Late applications for students in all faculties will be accepted until:

• Fall 2020 exchange: Wednesday, Jan 29, 2020 by 4 p.m.
• Winter 2021 exchange: Friday, May 15, 2020 by 4 p.m. 

Departmental Approval Form

Research what courses are available to you at the host institution and write down the courses you are hoping to take if you go on exchange – view a course calendar on the host institution website. Consider this list as a wish list as you are not committed to taking these courses. Write your wish list on the departmental approval form – obtained through the Student Exchange Program Course – and have your undergraduate advisor sign the form. Bring your completed progression plan to your appointment to ensure you are meeting your program requirements.

References

For your application, you will require two references, one academic and one non-academic. Your academic reference must be an instructor from Laurier – a professor, teaching assistant or lab instructor. Your non-academic reference can be anyone who is not related to you or a friend of yours such as a coach from a sports team or employers (past or present).

Placement Notification

If you have been placed with an exchange partner, you will be notified on February 28. If you are placed, you have one week to decide if you'd like to accept the placement. If you are not placed, you can review the list of exchange spots still available and apply to those.

Confirming Your Acceptance

To confirm your exchange, accept the exchange placement with Laurier International.

Laurier International will nominate you to the host university between March and September, depending on when the host wants this information. This process allows Laurier International to confirm with the host institution which Laurier students will be going there on exchange.

The host institution will email all nominated students with their application forms and any required documents you must complete. Once you receive the application form from the host university, you must fill out the forms and submit them to the host university.

Upon receiving and reviewing your application form, the host university can officially accept you as an exchange student as long as you submit the completed required documents on time.

Institutions with No Exchange Agreement

You may be able to study at a university that Laurier does not have an exchange agreement with; however,Laurier International does not offer assistance in facilitating these exchanges (e.g. credit transfers). 

In order to study at a non-exchange agreement institution, you must fill out a Letter of Permission (LoP) from Enrolment Services. Through this letter of permission, credits earned can be applied to a Laurier degree; however, the tuition is payable to the host university. 

If you go abroad on a LoP as opposed to students who go to one of our partner schools who pay Laurier tuition fees, you will be paying international student tuition fees. Paying international fees can affect your OSAP financial assistance.