Room Assignment and Changes

A request for a room switch does not guarantee that a switch will be processed. Room switches are not guaranteed and will only be possible if another student leaves residence and if other conditions are met (see "What Circumstances Might Warrant a Room Switch?").

• The chances of receiving a room switch are very low as residence is at capacity for this year.
• At times certain times during the year, even if space is available, room switches will not be processed. Some examples include:
  • After Dec. 1 and April 1 to ensure that there is minimal impact on any other students during fall and winter exam periods.
  • When placements for the Winter Semester students are being finalized.
  • In second semester if first semester fees have not been paid.

There are a number of different situations which could result in a room switch. Some of these examples are outlined below:

• The result of a conduct situation. A mandatory move will be assigned by a member of the Residence Management Team as an outcome of the conduct process.
• Facilities-related issue that renders the room impossible to live in. Requirement for a move will be determined by the Residence Facilities Team.
• Imminent risk or harm to involved parties.
• Significant roommate conflict.
• Accommodation requirements. Follow the updated process outlined in the Residence Agreement.

There are a number of different situations which would not result in facilitating a room switch. Some of these examples are outlined below:

• Wanting to move to a particular building.
• Wanting to move to be ‘closer to campus.’
• Wanting to live closer to a friend/partner.
• Roommate conflict where none of the required steps have taken place (see Living with Roommates).

Our Residence Learning Goals are designed to foster self-authorship among our residence students, we highly encourage that students directly work with residence to address any concerns they have while in residence. We will not process any requests for room switches that come from anyone other than the student.

When a student requests a room switch, they will be asked to actively engage in the process before a room switch is considered or approved. See the Roommate Conflict information on the Living with Roommates page.

A student should then connect directly with their Residence Life Area Coordinator to discuss if a room switch might be possible.

If a room switch is approved, when space becomes available, a room will be offered that meets the needs of the student based on the reason for the request.

If a room that meets the needs of the student is offered and declined, the student will be removed from consideration for a room switch and the room will be placed back into consideration for another student who may be waiting for a potential room switch.

In short, no. If a room switch is approved, when an appropriate space becomes available, a room that meets the needs of the student based on the reason for the request will be offered.

Requests will not be approved for students looking to move to a particular building or to live with/in the same building as another student.

We will not facilitate direct swaps.

If a student is approved for a room switch, they will not be provided with an opportunity to see the new room first or meet the new roommate first before moving forward with finalizing the move.

Students are responsible for the difference in cost between room types as well as any required changes to the meal plan. There is also a $150 Administration fee to process a room switch. While engaging in the process to request a room switch, students should share with the member of the Residence Management Team if a cost difference could be a barrier to accepting a room switch, which will assist the member of the management team look for an appropriate space before making an offer.