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Proctored Exams
During a proctored exam, an authorized proctor oversees you while you are writing your exam. Find all you need to know about proctors and proctored exams using our Proctored Exams guide.
- Criteria
- How to arrange proctored exams
- Proctor requirements
- Responsibility of the student
- Process for non-Laurier students
Criteria
Students in Virtual Asynchronous (VA), Virtual Synchronous (VS) and Virtual Hybrid (VH) courses, who are writing an in-person final exam, will either be directed to:
- Write the final exam as scheduled at the Waterloo campus, or
- Write the final exam as scheduled at the Brantford campus, or
- Write the final exam as scheduled at the Milton campus (only available for students registered in Milton programs), or
- Arrange for a proctored final exam if you are located more than 100 km from the Waterloo or Brantford campus and are not able to come to campus to write the exam (see full process below).
If you live within 100 km of the campus where the exam will be held, you are expected to write all exams on campus.
If you arrive at an exam centre other than the one you indicate, you may not be accommodated. You must bring your Laurier identification to your exam.
The deadline to change final exam locations is one week prior to the start of exams.
To receive permission to write a final exam at an alternate Laurier campus, email Final Exams and indicate that you would like to change exam centres to either the Brantford or Waterloo campus (if available).
Arranging Proctored Exams
If you live more than 100 km from Brantford or Waterloo, arrange for a proctored exam at your location.
You will be responsible for making arrangements and paying for your own proctor and any associated fees (e.g., courier fees). Always confirm proctor fees and dates when making arrangements. Exams must be written on the scheduled date and time.
The proctor form is only for students writing Laurier "VA" final exams off campus. You must live more than 100 km from the campus where the exam will be held be eligible to write your exam off-campus with a proctor.
Complete the appropriate proctor form below and send it to us by the due date (noted under Proctor Form Deadlines). Late submissions will not be accepted and you will you have to apply for a deferred exam.
Proctor Form Deadlines (Final Exams)
- Fall term 2025 (Exams Dec. 6-20): Nov. 14
Are you registered with Accessible Learning and taking an online course? Do you want to use your exam accommodations during your off-campus proctored exam? It is your responsibility to confirm that your proctor/exam centre can facilitate your accommodations.
Not all proctor/exam centres can facilitate all exam accommodations, especially those requiring special equipment, materials, or training (eg., alternative format, assistive technology, scribe).
Accessible Learning assumes no responsibility for the completeness or accuracy of exam accommoations administered by off-campus proctors or testing centres.
Follow these insturctions for arranging accommodations for your off-campus exam at least 10 business days before your exam:
- Request a Verification of Accommodation from Accessible Learning.
- Email your Verification of Accommodation to your off-campus proctor/testing centre with a copy to your course instructor and Accessible Learning exams (alexams@wlu.ca).
- In your email include: (a) the course code, (b) instructor name, (c) exam date and start time, and (d) the exam accommodations you are requesting from your list a approved exam accommodations.
Note: Requesting accommodations for your off-campus proctored exam is in addition to instructions for arranging an off-campus proctored exam and completing the proctor form.
If you are writing an exam internationally (not in Canada), email Final Exams to check that the proctor you have selected is accredited and will be accepted.
This email must be sent prior to the deadline date to allow enough time for verification and/or alternate selections to be made.
Students are not allowed to change the exam dates and times.
Proctor Requirements
Proctors can be one of the following:
- University Professor
- Professor at a Public College (Canada only)
- Administrative Employees of a University or Public College (Canada only)
- Invigilation Centre or Testing centre staff
- Embassy or consulate staff
- Active Principal or active vice-principal of a public secondary or public primary school, (Canada only)
- Public Library Staff (Canada only)
- Staff from the student's employer's Human Resources department
- For public safety personnel (border services officers, serving Canadian Armed Forces members and Veterans, correctional service and parole officers, firefighters, emergency management personnel, operational intelligence personnel, paramedics, police officers, public safety civilian members, and search and rescue personnel)
- any individual within the student's place of employment who holds a higher rank or managerial position than the person being examined, but is not the student's immediate supervisor/manager, OR
- is a member of a public safety organization assigned to that organization's training and/or education unit/office/department
In addition:
- Each student must find their own proctor.
- Proctors must not be related to the student or have a relationship that could compromise impartiality, such as neighbour, friend, or work colleague.
- Proctor must not reside at the same address as the student.
- The proctor must be present for the complete duration of the exam sitting.
Students writing outside of Canada and the United States are required to write with an accredited university under the supervision of an approved professor in good standing.
Documentation from the overseas institution is mandatory.
The university and proctor must be approved before examination materials will be mailed.
- If required, submit a letter from your department chair, dean, principal, or human resource department as proof of employment (without this, the exam will not be sent).
- Invigilate the exam at the designated facility (eg. university, college, school, library, workplace, etc.) on the scheduled date and time.
- Follow the rules and regulations for the writing of examinations set by Wilfrid Laurier University.
Responsibilities of the Student
- Pay any fees charged by the proctor.
- Pay any shipping costs to send the exam back to the Final Exams Office.
- Write the exam using the appointed proctor, on the scheduled date.
- Submit the Final Exam Proctor Form (see above for more information) and the proctor's proof of employment letter (if required; for further information, contact the Final Examinations Office) by the deadline.
Non-Laurier Students
If you are a non-Laurier student who requires a proctor to write an exam at Laurier's Brantford campus, complete the Non-Laurier Student Exam Proctor Request Form.
The fee for invigilation services is $75 per exam and payment will be collected on your scheduled exam date. You will be contacted by a member of our exam team within two business days of submitting the form.