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Proctored Exams

Online Learning students may have different options for writing midterm and final exams depending on where they live.

Most students registered in online learning courses write midterm tests and/or final examinations at a pre-established exam centre in Brantford or Waterloo. If you live within 100 km of Waterloo or Brantford, you are expected to write all exams at your chosen exam centre as selected on the Online Learning Term Form you submit at the beginning of term. If you arrive at an exam centre other than the one you selected, you may not be accommodated. You must bring your Laurier identification to your exam.

If you live more than 100 km from Waterloo or Brantford, you may choose to either make the trip to Brantford or Waterloo or arrange for a proctored exam.

Arranging a Proctored Exam

If you live more than 100 km from Brantford or Waterloo, you can select “other” as your centre on the Online Learning Term Form and arrange for a proctored exam.

If you are classified as "other," you will be responsible for making arrangements and paying for your own proctor and any associated fees (e.g., courier fees). Always confirm proctor fees and dates when making arrangements.

Fill out the appropriate proctor form below and send it to us by the due date (noted below). Late submissions will not be accepted and you will you have to apply for a deferred exam. 

Proctor Form Deadlines:

  • Winter 2019 (Exams, April 10-30):           Mar 15
  • Intersession 2019 (Exams, June 20-24):  May 31
  • Spring 2019 (Exams, August 2, 6-15):      July 12
  • Summer 2019 (Exams, August 22-24):     July 31

Notes:

  • The proctor form is only for students writing Laurier Online Learning final exams off campus. You must live more than 100 kms from Waterloo and Brantford campuses to be eligible to write your exam off-campus with a proctor.
  • Please note the proctor requirements noted below.
  • Each student must find his or her own proctor. Multiple students cannot use the same proctor.
  • You must be registered at the same centre for all online learning courses. Once an exam has been confirmed, you are not allowed to change the exam dates and times.
  • Proctor forms must be completed each term even if you are using the same proctor.

Accessible Learning Accommodations

Contact our office at least three weeks before the start of the examination period in order for us to make arrangements.

International Exams

If you are writing an exam internationally (not in Canada), email finalexams@wlu.ca to check that the university you have selected is accredited and will be accepted. This must be sent prior to the deadline date to allow enough time for verification and/or alternate selections to be made.

Students are not allowed to change the exam dates and times.

Proctor Requirements

In general, proctors must be one of the following:

  • Professor of a university.
  • Principal of a secondary or primary school, or professor of a college (Canada only).
  • University examination officer.
  • Embassy or consulate.

Proctors must not be related to the student in any way and must not reside at the same address.

Proctors Outside Canada and the United States

Students writing outside of Canada and the United States are required to write with an accredited university under the supervision of an approved professor in good standing. Documentation from the overseas institution is mandatory. The university and proctor must be approved before examination materials will be mailed.

Responsibilities of the Student

  • Pay any fees charged by the proctor.
  • Pay any shipping costs to send the exam back to the Centre for Online Learning.
  • Write the exam using the appointed proctor, on the scheduled date.
  • Submit the Midterm Exam Proctor Form or Final Exam Proctor Form (see above for more information) and the proctor's proof of employment letter (if required; for further information, contact Online Learning about midterm exams or the Final Examinations Office about finals) by the deadline of the appropriate office.

Responsibilities of the Proctor

  • If required, submit a letter from your department chair, dean, principal, or human resource department as proof of employment (without this, the exam will not be sent).
  • Invigilate the exam on university, college, or school property on the scheduled date.
  • Follow the rules and regulations for the writing of examinations set by Wilfrid Laurier University.

Non-Laurier Students

If you are a non-Laurier student who requires a proctor to write an exam at Laurier's Brantford campus, complete the Non-Laurier Student Exam Proctor Request Form.

The fee for invigilation services is $75 per exam and payment will be collected on your scheduled exam date. You will be contacted by a member of our exam team within two business days of submitting the form.