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Proctored Assessments and Exams
During a proctored assessment or exam, an authorized proctor oversees you while you are writing your assessment or exam. Find all you need to know about proctors and proctored assessments and exams below.
- Criteria
- How to arrange proctored assessments and/or exams
- Proctor requirements
- Responsibility of the student
- Process for non-Laurier students
Criteria
New for 2026/2027!
Students enrolled in at least one on-campus course (including in-person, hyflex, or in-person hybrid modes) during a given term are required to write all in-person mid-terms, assessments and final examinations at their home campus, including in-person exams of virtual courses.
On-Campus Students
Students whose home campus is Waterloo, Brantford, or Milton must write in-person midterms, assessments and examinations at their designated home campus. Students who arrive at a campus other than their designated home campus may not be accommodated to write, as seating and materials are prepared only for students assigned to that location. You must bring your Laurier identification to your exam. A student can find their home campus on the verification of enrolment form, which is available through LORIS.
Virtual Campus Students
Virtual campus students who live within 150 km of a Laurier campus are required to write at a Laurier campus. To declare the writing location (Waterloo, Brantford, or Milton campus), students must complete the required form available on the Exams webpage. The deadline to submit this request is:
- One term (i.e. Fall, Winter, Spring) and full-year courses: Must be submitted on or before 14 calendar days after the start of term.
- 6-week courses: Must be submitted on or before 7 calendar days after the start of term.
Virtual campus students who live more than a 150 km radius from any Laurier campus may:
1. Write at a Laurier campus. To declare their writing location (Waterloo, Brantford, or Milton campus), students must complete the appropriate form available on the Exams webpage. The deadline to submit this request is:
- One term (i.e. Fall, Winter, Spring) and full-year courses: Must be submitted on or before 14 calendar days after the start of term.
- 6-week courses: Must be submitted on or before 7 calendar days after the start of term.
- Final exam during the final exam period: Must be submitted on or before 21 calendar days before the last day of class of the term. Late submissions will not be accepted.
- In-term assessments and midterms: Must be submitted on or before 21 calendar days before the date of the assessment or midterm. Late submissions will not be accepted.
- For assessments scheduled early in the term, meeting this deadline may not be possible. In such cases, students must contact the VCM@wlu.ca immediately.
Arranging Proctored Assessments and Exams
If you live more than 150 km from Brantford or Waterloo and have selected ‘Other’ as your exam location, arrange for a proctored assessment and/or exam at your location.
You will be responsible for making arrangements and paying for your own proctor and any associated fees (e.g., courier fees). Always confirm proctor fees and dates when making arrangements. Assessments and Eexams must be written on the scheduled date and time.
The proctor form is only for students writing Laurier "VA", “VS” or “VH” assessment and final exams off campus. You must live more than 150 km from the campus where the assessment and/or exam will be held be eligible to write your assessment/exam off-campus with a proctor.
Complete the appropriate proctor form below and send it to us by the due date (noted above Virtual Campus Students). Late submissions will not be accepted and you will you have to apply for a deferred exam.
Are you registered with Accessible Learning and taking an online course? Do you want to use your exam accommodations during your off-campus proctored exam? It is your responsibility to confirm that your proctor/exam centre can facilitate your accommodations.
Not all proctor/exam centres can facilitate all exam accommodations, especially those requiring special equipment, materials, or training (eg., alternative format, assistive technology, scribe).
Accessible Learning assumes no responsibility for the completeness or accuracy of exam accommodations administered by off-campus proctors or testing centres.
Follow these instructions for arranging accommodations for your off-campus exam at least 10 business days before your exam:
- Request a Verification of Accommodation from Accessible Learning.
- Email your Verification of Accommodation to your off-campus proctor/testing centre with a copy to your course instructor and Accessible Learning exams (alexams@wlu.ca).
- In your email include: (a) the course code, (b) instructor name, (c) exam date and start time, and (d) the exam accommodations you are requesting from your list a approved exam accommodations.
Note: Requesting accommodations for your off-campus proctored exam is in addition to instructions for arranging an off-campus proctored exam and completing the proctor form.
If you are writing an assessment or exam internationally (not in Canada), email VCM and/or Final Exams to check that the proctor you have selected is accredited and will be accepted.
This email must be sent prior to the deadline date to allow enough time for verification and/or alternate selections to be made.
Students are not allowed to change the exam dates and times.
Proctor Requirements
Proctors can be one of the following:
- University Professor
- Professor at a Public College (Canada only)
- Administrative Employees of a University or Public College (Canada only)
- Invigilation Centre or Testing centre staff
- Embassy or consulate staff
- Active Principal or active vice-principal of a public secondary or public primary school, (Canada only)
- Public Library Staff (Canada only)
- Staff from the student's employer's Human Resources department
- For public safety personnel (border services officers, serving Canadian Armed Forces members and Veterans, correctional service and parole officers, firefighters, emergency management personnel, operational intelligence personnel, paramedics, police officers, public safety civilian members, and search and rescue personnel)
- any individual within the student's place of employment who holds a higher rank or managerial position than the person being examined, but is not the student's immediate supervisor/manager, OR
- is a member of a public safety organization assigned to that organization's training and/or education unit/office/department
In addition:
- Each student must find their own proctor.
- Proctors must not be related to the student or have a relationship that could compromise impartiality, such as neighbour, friend, or work colleague.
- Proctor must not reside at the same address as the student.
- The proctor must be present for the complete duration of the exam sitting.
Students writing outside of Canada and the United States are required to write with an accredited university under the supervision of an approved professor in good standing.
Documentation from the overseas institution is mandatory.
The university and proctor must be approved before examination materials will be mailed.
- If required, submit a letter from your department chair, dean, principal, or human resource department as proof of employment (without this, the exam will not be sent).
- Invigilate the exam at the designated facility (eg. university, college, school, library, workplace, etc.) on the scheduled date and time.
- Follow the rules and regulations for the writing of examinations set by Wilfrid Laurier University.
Responsibilities of the Student
- Pay any fees charged by the proctor.
- Pay any shipping costs to send the exam back to the Final Exams Office.
- Write the exam using the appointed proctor, on the scheduled date.
- Submit the Final Exam Proctor Form and the proctor's proof of employment letter (if required; for further information, contact the Final Examinations Office) by the deadline.
Non-Laurier Students
If you are a non-Laurier student who requires a proctor to write an exam at Laurier's Brantford campus, complete the Non-Laurier Student Exam Proctor Request Form.
The fee for invigilation services is $75 per exam and payment will be collected on your scheduled exam date. You will be contacted by a member of our exam team within two business days of submitting the form.