Skip to main content

Proctored Exams

During a proctored exam, an authorized proctor oversees you while you are writing your exam. Find all you need to know about proctors and proctored exams using our Proctored Exams guide.

Criteria

Students in online and remote courses, who are writing an in-person final exam, will either be directed to:

  • Write the final exam as scheduled at the Waterloo or Brantford campus, or
  • Arrange for a proctored final exam if you are located more than 100 km from campus and are not able to come to campus to write the exam (see full process below).

Arranging Proctored Exams

If you live more than 100 km from Brantford or Waterloo, arrange for a proctored exam at your location.

You will be responsible for making arrangements and paying for your own proctor and any associated fees (e.g., courier fees). Always confirm proctor fees and dates when making arrangements.

Proctor Requirements

In general, proctors must be one of the following:

  • Professor of a university.
  • University examination officer.
  • Testing centre.
  • Embassy or consulate.
  • Principal of a secondary or primary school, or professor of a college (Canada only).

In addition: 

  • Each student must find their own proctor.
  • Proctors must not be related to the student in any way and must not reside at the same address.
  • The proctor must be present for the complete duration of the exam sitting.
  • Multiple students cannot use the same proctor.

Responsibilities of the Student

  • Pay any fees charged by the proctor.
  • Pay any shipping costs to send the exam back to the Final Exams Office.
  • Write the exam using the appointed proctor, on the scheduled date.
  • Submit the Final Exam Proctor Form (see above for more information) and the proctor's proof of employment letter (if required; for further information, contact the Final Examinations Office) by the deadline.

Non-Laurier Students

If you are a non-Laurier student who requires a proctor to write an exam at Laurier's Brantford campus, complete the Non-Laurier Student Exam Proctor Request Form.

The fee for invigilation services is $75 per exam and payment will be collected on your scheduled exam date. You will be contacted by a member of our exam team within two business days of submitting the form.

Live Virtual Proctoring

Instructors have the option to offer students live virtual proctoring via Teams or Zoom. Any proctoring session which makes use of these technologies will be conducted 1-1, with only the proctor and the student present.

If you are being proctored via Zoom or Teams in this way, here are some things you can expect:

  • Through our Privacy, Security and Information Safety Assessment process, the University has determined that Laurier’s Microsoft Teams environment or Zoom for Healthcare, which is a specially licensed version of Zoom that your instructor or proctor can request, as suitable for proctoring. Both Teams and Zoom for Healthcare offer appropriate privacy protections for your personal information.
  • Your proctor will contact you at least 72 hours before the proctoring sessions with a link to join the session and any other information you may need to know prior to your proctored exam (e.g., allowable aids, etc.).
  • The proctoring session will not be recorded. Your proctor should confirm this with you at the start of the session.
  • You will be asked to show your student identification (OneCard, WatCard), and to put away any phones, web-enabled devices, calculators, or other tools or technologies that are not permitted for your session.
  • You may be asked to conduct a 360-degree scan of your environment. The proctor will guide you through this process.
  • You will be asked to share your screen with the proctor. Please ensure you do not have any other windows or tabs open on your system.
  • Support will be available during scheduled exams. If you have any technical issues with MyLearningSpace during the session, your proctor can contact examquestions@wlu.ca to ask for help.
  • Your proctor may complete a monitoring form (view an example here) at the end of the exam that would be shared back to your instructor. This form would contain any observations the proctor had while observing the session.