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Proctored Exams
During a proctored exam, an authorized proctor oversees you while you are writing your exam. Find all you need to know about proctors and proctored exams using our Proctored Exams guide.
- Criteria
- How to arrange proctored exams
- Proctor requirements
- Responsibility of the student
- Process for non-Laurier students
- Live virtual proctoring
Criteria
Students in online and remote courses, who are writing an in-person final exam, will either be directed to:
- Write the final exam as scheduled at the Waterloo or Brantford campus, or
- Arrange for a proctored final exam if you are located more than 100 km from campus and are not able to come to campus to write the exam (see full process below).
If you live within 100 km of the campus where the exam will be held, you are expected to write all exams on campus.
If you arrive at an exam centre other than the one you indicate, you may not be accommodated. You must bring your Laurier identification to your exam.
The deadline to change final exam locations is one week prior to the start of exams.
To receive permission to write a final exam at an alternate Laurier campus or location (the Toronto campus is not an acceptable exam centre), email Final Exams and indicate that you would like to change exam centres to either the Brantford or Waterloo campus (if available).
Arranging Proctored Exams
If you live more than 100 km from Brantford or Waterloo, arrange for a proctored exam at your location.
You will be responsible for making arrangements and paying for your own proctor and any associated fees (e.g., courier fees). Always confirm proctor fees and dates when making arrangements.
The proctor form is only for students writing Laurier "OC" final exams off campus. You must live more than 100 km from the campus where the exam will be held be eligible to write your exam off-campus with a proctor.
Complete the appropriate proctor form below and send it to us by the due date (noted under Proctor Form Deadlines). Late submissions will not be accepted and you will you have to apply for a deferred exam.
Proctor Form Deadlines (Final Exams)
- Fall 2022 (Exams Dec. 10-22): Nov. 25
If you are a student registered with the Accessible Learning Centre (ALC) and would like to access accommodations for an in-person exam on the Waterloo or Brantford campus, you must follow regular ALC booking procedures and deadlines.
If you live more than 100 km from campus and are writing at an alternate location, contact the exam team on your campus so they can confirm your exam accommodations with the proctor you've arranged for (alexams@wlu.ca in Waterloo; lbalexams@wlu.ca in Brantford).
If you are writing an exam internationally (not in Canada), email Final Exams to check that the proctor you have selected is accredited and will be accepted.
This email must be sent prior to the deadline date to allow enough time for verification and/or alternate selections to be made.
Students are not allowed to change the exam dates and times.
Proctor Requirements
In general, proctors must be one of the following:
- Professor of a university.
- University examination officer.
- Testing centre.
- Embassy or consulate.
- Principal of a secondary or primary school, or professor of a college (Canada only).
In addition:
- Each student must find their own proctor.
- Proctors must not be related to the student in any way and must not reside at the same address.
- The proctor must be present for the complete duration of the exam sitting.
- Multiple students cannot use the same proctor.
Students writing outside of Canada and the United States are required to write with an accredited university under the supervision of an approved professor in good standing.
Documentation from the overseas institution is mandatory.
The university and proctor must be approved before examination materials will be mailed.
- If required, submit a letter from your department chair, dean, principal, or human resource department as proof of employment (without this, the exam will not be sent).
- Invigilate the exam on university, college, or school property on the scheduled date and time.
- Follow the rules and regulations for the writing of examinations set by Wilfrid Laurier University.
Responsibilities of the Student
- Pay any fees charged by the proctor.
- Pay any shipping costs to send the exam back to the Final Exams Office.
- Write the exam using the appointed proctor, on the scheduled date.
- Submit the Final Exam Proctor Form (see above for more information) and the proctor's proof of employment letter (if required; for further information, contact the Final Examinations Office) by the deadline.
Non-Laurier Students
If you are a non-Laurier student who requires a proctor to write an exam at Laurier's Brantford campus, complete the Non-Laurier Student Exam Proctor Request Form.
The fee for invigilation services is $75 per exam and payment will be collected on your scheduled exam date. You will be contacted by a member of our exam team within two business days of submitting the form.
Live Virtual Proctoring
Instructors have the option to offer students live virtual proctoring via Teams or Zoom. Any proctoring session which makes use of these technologies will be conducted 1-1, with only the proctor and the student present.
If you are being proctored via Zoom or Teams in this way, here are some things you can expect:
- Through our Privacy, Security and Information Safety Assessment process, the University has determined that Laurier’s Microsoft Teams environment or Zoom for Healthcare, which is a specially licensed version of Zoom that your instructor or proctor can request, as suitable for proctoring. Both Teams and Zoom for Healthcare offer appropriate privacy protections for your personal information.
- Your proctor will contact you at least 72 hours before the proctoring sessions with a link to join the session and any other information you may need to know prior to your proctored exam (e.g., allowable aids, etc.).
- The proctoring session will not be recorded. Your proctor should confirm this with you at the start of the session.
- You will be asked to show your student identification (OneCard, WatCard), and to put away any phones, web-enabled devices, calculators, or other tools or technologies that are not permitted for your session.
- You may be asked to conduct a 360-degree scan of your environment. The proctor will guide you through this process.
- You will be asked to share your screen with the proctor. Please ensure you do not have any other windows or tabs open on your system.
- Support will be available during scheduled exams. If you have any technical issues with MyLearningSpace during the session, your proctor can contact examquestions@wlu.ca to ask for help.
- Your proctor may complete a monitoring form (view an example here) at the end of the exam that would be shared back to your instructor. This form would contain any observations the proctor had while observing the session.