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Student Employee Payroll

Student Payroll Forms

  • TD1 Personal Tax Credits (TD1/TD1ON)
    • Log in to LORIS.
    • Navigate to "Employee," "Tax Forms," then "TD1 Personal Tax Credits."
    • Click either "Update" or "New link" to the right of the Federal TD1.
    • Update the values as necessary.
    • Check the signature box, then click the "Submit Changes" button.
    • Click the "Select Another TD1" link at the bottom of the page.
    • Click either "Update" or "New link" to the right of the Ontario TD1.
    • Update the values as necessary.
    • Check the signature box, then click the "Submit Changes" button.
  • Direct Deposit Form
  • IA/Marker/Proctor Payroll Form: Use this form to submit payroll information for students who perform instructional assistance, proctoring or marking in your area.
  • Student Time Sheet (Non-Research): Do not use this form for student research positions.
  • Student Web Time Entry Adjustment Form: Use this form to record hours not submitted through LORIS.

Note: We recognize that these forms may not include best practices in accessibility. We are working to create more accessible versions of this material. If you do require an accessible version, please connect with payroll@wlu.ca, who will work with you to ensure you receive the information in a format that works for you.

Frequently Asked Questions

I am unable to fill out my TD1 because the Employee Tab is not available in Loris?

The Employee Tab will not become available in Loris until the Payroll Department has received your information and has set you up as an employee. There may be a delay between when you have signed your contract and when they have set you up. You should receive an email to update your TD1 once they have set you up.

How do I view my pay stub?

  • Log in to LORIS.
  • Click the "Employee" link.
  • Click "Employee Dashboard."
  • Click the link beside “Latest Pay Stub:”

How do I enter my student time sheet in LORIS?

  • Log in to LORIS.
  • Click the "Employee" link.
  • Click "Employee Dashboard."
  • Click "Enter Time Sheet."
  • Select the "Job" and corresponding "Pay Period" for which you want to report.
    • If the reporting period is not shown, click "Prior Periods" then select the timesheet period.
  • For each date worked:
    • Click the date.
    • Select the "Earn Code."
    • Enter the hours worked.
    • Click "Save."

Note: If you did not work on a particular day, leave the fields blank; zero hours will default automatically behind the scenes.

On a statutory holiday you should enter hours only when you work on that day. You will be paid for time and one-half for those hours recorded. Otherwise, leave the day blank. Payroll will calculate the stat holiday pay automatically based on ESA guidelines.

  • When all hours are entered for the timesheet period, Click "Preview". Review the summary then click “Submit” if the timesheet is accurate.

When will I be paid?

Student employees are paid on the following schedules.

Student Pay Schedule 2020
Start Date End Date Check Date Time Sheet Due (Existing)* New/Revisions Due** LORIS Approval Due Date
(Before 9 a.m.)

Dec. 8, 2019

Dec. 21, 2019

Jan. 2, 2020

Dec. 17, 2019

Dec. 2, 2019

Dec. 19, 2019

Dec. 22, 2019

Jan. 4, 2020

Jan. 16, 2020

Jan. 7, 2020

Dec. 9, 2019

Jan. 9, 2020

Jan. 5, 2020

Jan. 18, 2020

Jan. 30, 2020

Jan. 21, 2020

Dec. 16, 2019

Jan. 23, 2020

Jan. 19, 2020

Feb. 1, 2020

Feb. 13, 2020

Feb. 4, 2020

Jan. 21, 2020

Feb. 6, 2020

Feb. 2, 2020

Feb. 15, 2020

Feb. 27, 2020

Feb. 18, 2020

Feb. 4, 2020

Feb. 20, 2020

Feb. 16, 2020

Feb. 29, 2020

March 12, 2020

March 3, 2020

Feb. 18, 2020

March 5, 2020

March 1, 2020

March 14, 2020

March 26, 2020

March 17, 2020

March 3, 2020

March 19, 2020

March 15, 2020

March 28, 2020

April 9, 2020

March 31, 2020

March 17, 2020

April 2, 2020

March 29, 2020

April 11, 2020

April 23, 2020

April 14, 2020

March 31, 2020

April 16, 2020

April 12, 2020

April 25, 2020

May 7, 2020

April 28, 2020

April 14, 2020

April 30, 2020

April 26, 2020

May 9, 2020

May 21, 2020

May 12, 2020

April 28, 2020

May 14, 2020

May 10, 2020

May 23, 2020

June 4, 2020

May 26, 2020

May 12, 2020

May 28, 2020

May 24, 2020

June 6, 2020

June 18, 2020

June 9, 2020

May 26, 2020

June 11, 2020

June 7, 2020

June 20, 2020

July 2, 2020

June 23, 2020

June 9, 2020

June 25, 2020

June 21, 2020

July 4, 2020

July 16, 2020

July 7, 2020

June 23, 2020

July 9, 2020

July 5, 2020

July 18, 2020

July 30, 2020

July 21, 2020

July 7, 2020

July 23, 2020

July 19, 2020

Aug. 1, 2020

Aug. 13, 2020

Aug. 4, 2020

July 21, 2020

Aug. 6, 2020

Aug. 2, 2020

Aug. 15, 2020

Aug. 27, 2020

Aug. 18, 2020

Aug. 4, 2020

Aug. 20, 2020

Aug. 16, 2020

Aug. 29, 2020

Sept. 10, 2020

Sept. 1, 2020

Aug. 18, 2020

Sept. 3, 2020

Aug. 30, 2020

Sept. 12, 2020

Sept. 24, 2020

Sept. 15, 2020

August 25, 2020

Sept. 17, 2020

Sept. 13, 2020

Sept. 26, 2020

Oct. 8, 2020

Sept. 29, 2020

Sept. 8, 2020

Oct. 1, 2020

Sept. 27, 2020

Oct. 10, 2020

Oct. 22, 2020

Oct. 13, 2020

Sept. 22, 2020

Oct. 15, 2020

Oct. 11, 2020

Oct. 24, 2020

Nov. 5, 2020

Oct. 27, 2020

Oct. 13, 2020

Oct. 29, 2020

Oct. 25, 2020

Nov. 7, 2020

Nov. 19, 2020

Nov. 10, 2020

Oct. 27, 2020

Nov. 12, 2020

Nov. 8, 2020

Nov. 21, 2020

Dec. 3, 2020

Nov. 24, 2020

Nov. 10, 2020

Nov. 26, 2020

Nov. 22, 2020

Dec. 5, 2020

Dec. 17, 2020

Dec. 8, 2020

Nov. 24, 2020

Dec. 10, 2020

Dec. 6, 2020

Dec. 19, 2020

Dec. 31, 2020

Dec. 19, 2020

Dec. 8, 2020

Dec. 21, 2020

*Submission of hours for existing employees with existing jobs

**Set up of new data or revisions to existing data