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Prepare for Convocation

Pre-Ceremony Checklist

You received your invitation, now what? Here's your pre-ceremony checklist:

Covid Policies

Attendees must adhere to Wilfrid Laurier University's COVID-19 policies at the time of the event. Information on policies will be updated on the website.

RSVP to Your Ceremony Invitation

Once you receive your invitation in mid-August, make sure to RSVP to your ceremony

You must confirm the date and time of your ceremony before you register because tickets are only valid for the date and time noted on them. If you do not attend your ceremony, you will receive instructions through your @mylaurier.ca email on how to receive your degree the week after ceremonies are complete. You will be able to pick up your degree or by courier (at a cost).

Pay Your Attendance Fee

Use the link included in your ceremony invitation to pay your attendance fee. Attendance fees include the rental of your regalia, which all graduates are required to wear. The fees are as follows: 

  • Master’s, Undergraduate and Diploma: $52.04 
  • PhD and DMin: $141.04 

Traditional Indigenous Attire

Graduates who wish to wear traditional Indigenous attire (First Nations, Metis, Inuit), instead of a black robe, must submit a Traditional Indigenous Regalia Request Form. For more information on convocation services for Indigenous students please visit Indigenous Student Services

Ceremony Tickets

Guest tickets are required for all ceremonies.

Round 2 is now open for graduates to claim their initial two guest tickets, if not done so already, plus any additional guest tickets that may be available. Additional guest tickets are available on a first-come, first-serve basis by returning to the ticket portal. If you require additional tickets beyond what is currently allocated, please email the Convocation team and we will put your request aside. If there is availability for extra tickets we will let you know.

Student tickets are also available during Round 2, if not already claimed.

Make sure you provide your guests their tickets for admission into the auditorium. Find guest information for your ceremony.

Day of Ceremony Information

Here's your checklist of what to do on the day of your ceremony: 

Parking

For Waterloo, complimentary parking is available in the parking lots closest to Lazaridis Hall in our white and gold parking lots. Please note the reserved spots within these lots are not available. Our staff and attendants will be on site to assist and direct you and your guests to available parking lots. Accessible parking is available in the parking lots closest to Lazaridis Hall for graduates and guests who have requested it. Please refer to the Waterloo Campus Parking Map for further information on where to park.

For Brantford, visitor parking is available at the Charlotte St. lot at 161 Dalhousie St. (entrance off Charlotte St.). The cost is $10.00 and payable upon exit. Additionally, the City of Brantford provides many parking options for visitors. Visit the City of Brantford website for more information about municipal lots and street parking, including time limits. Please visit our Brantford Parking Map for a view of all parking lot locations.

Arrive Early

For Waterloo, arrive at Lazaridis Hall 60 minutes early to:

  • check-in and
  • pick-up your regalia on the third floor.

For Brantford, arrive at Market One (lower level) 90 minutes early to:

  • check-in and
  • pick up your regalia in the RCW lobby
  • Wear appropriate footwear! The academic procession will go through campus to the Sanderson Centre, celebrating a Brantford campus tradition

Pick Up Your Regalia

Show your ticket, either printed or electronically, for admission and regalia pick-up.

Do not discard your ticket as this will be used for regalia return.

During the Ceremony

  • Follow the direction of staff volunteers
  • You may remove your mask for stage crossing and photos in designated photo areas

Return Your Regalia

Return your regalia within 30 minutes of your ceremony ending to the 3rd floor. If you had previously had your graduate portrait taken, or you have a composite yearbook to pick up, it can be collected at this time. For more information about booking a graduate portrait please email gradphotos@wlusp.com.