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Research Ethics Board Review

Activities Requiring Research Ethics Board Review

As outlined in the Tri-Council Policy Statement 2: Ethical Conduct for Research Involving Humans (TCPS2), research involving human participants and research involving human biological materials require ethics review and clearance by a research ethics board (REB) before the research commences. Therefore, research involving human participants and/or human biological materials conducted by Laurier students, faculty and staff requires review and clearance by the REB. If you are an undergraduate student conducting minimal risk research as part of your coursework, the review may be delegated to your departmental Research Ethics Committee. More information is provides on the Research Involving Humans webpage.

Steps To Take Before Applying for REB Review

Which Application To Submit for Review

What Materials to Submit for Review

Timelines

Once your project has been submitted, it will be checked over to ensure that all required documentation has been submitted. If all required documentation has been submitted, the review process will begin. Incomplete projects that are missing required documentation will be returned to the applicant.

In both minimal-risk and higher-than-minimal-risk projects, the chair of the REB will likely send comments and suggestions for changes to the projects. Once these changes have been made you are required to resubmit to the REB for review. If all the requested changes have been made and there are no additional comments, you will receive a clearance letter from the REB Chair. If not all of the changes have been addressed and/or there are additional comments and changes requested you will receive notification of this. You will need to wait for the clearance e-mail notification to be issued prior to beginning your research project.

Modification Requests

The REB must review and provide clearance for any changes or modifications to projects that relate to the researcher’s dealings with his or her participants before changes are implemented. Examples include adding a new survey, recruiting additional participants, or adding a project team member. Such modifications will be submitted through Romeo. Modification requests will not be processed until any overdue annual reports have been submitted. Please see the Romeo Quick Reference Guide for instructions on how to submit a modification request.

Adverse Event Reports

Researchers are required to report all unanticipated occurrences associated with their research to the REB immediately following their occurrence with an adverse event report. This includes but is not limited to any undesirable experience or response by a study participant (emotional, psychological, or physiological in nature) related to study participation or as a result of the research procedures.

Annual/Final Reports

All REB projects require the completion of a final report and projects lasting longer than a year also require the completion of annual report(s). You will receive email reminders that a report is due within 60 and 30 days of the due date and you can also monitor projects that have reports due on Romeo.

Projects with overdue annual/final reports are automatically marked as expired. The REB will notify Research Finance when an REB project, tied to a research account, has been marked expired. In such cases Research Finance will freeze the funds associated with this project. 

Once you indicate that the project is inactive (i.e. contact with participants is complete) in an annual/final report, the project will be archived in the Romeo system.

Projects that have been archived for less than six months may be reactivated following the submission of a modification request for a new end date provided that this does not extend the end date beyond four years from the original date of REB clearance.