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Romeo is Laurier’s online application system for Research Ethics Board (REB) review. It must be used for approval of all research projects by faculty, staff, graduate students, or undergraduate students when their supervisors will be using their data.
Romeo allows you to track your application as it moves through review and provides access to all your approved files for future reference and submission of annual reports, modification requests, and adverse event reports.
Undergraduate students doing minimal-risk research whose supervisor(s) will not be using their data do not generally have to use Romeo. They should instead go through their departmental ethics review process.
The Research Ethics Board (REB) has updated the Romeo ethics application form as of August 1, 2023. The Secondary Use Application is also present on Romeo for researcher use.
Note: This is a more recent feature available on Romeo. If you have an older REB file, older e-mails may not be visible. If this is the case and you require a copy of an e-mail that is not visible please contact REB@wlu.ca.
If you have previously accessed your online account and have forgotten your password:
Please note: passwords must meet the following minimum requirements:
Once your password has been successfully reset you should be re-directed and receive the following message “Your password has been reset successfully. Please click Login button to proceed further.” If you do not receive an email or experience any issues resetting your password, contact the REB for assistance.
All project team members added to the project will be able to view/edit the application under “Role: Project Team Member” on their Romeo homepage.
Note: The individual(s) must be registered for a Romeo account to show up in the search results. If they don’t have a Romeo account, they can self-register following the instructions under “How Do I Register for Romeo?” Alternatively, if they do not require Romeo access or e-mail correspondence related to the file, you can list the project team member(s) name(s), role in project(s), and institution(s) in the Comments field of Principal Investigator section (e.g., Dr. John Doe | Co-Investigator | McGill University)
Post-Clearance
If a student generates a new Romeo application, they will be defaulted to the PI. The student can draft the application but will need to change the PI to their supervisor for their review and approval before submitting to the REB.
To change the PI to the supervisor, please follow the below instructions:
If a Romeo application is submitted with a student listed as the PI, the application will be returned for revisions.
Alternatively, a supervisor can generate the application in ROMEO and add the student as a student co-investigator or principal student investigator so that the student can fill out the remainder of the application. The final approved version must be reviewed, approved, and submitted by the PI (supervisor) in order to be reviewed by the REB. This new process will also remove the requirement of students having to submit a screenshot of their supervisor’s approval with every new application.
Contact Us:
REB General Inquiries
E:
REB@wlu.ca
Office Location: Alumni Hall
Office Hours:
8:30 a.m. to 4:30 p.m.