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When you host or participate in university-sponsored off-campus activities, which include, but are not limited to: field trips, research, and seminars, activity coordinators have the responsibility to manage the risks associated with these activities.
An activity coordinator is the individual that has the primary responsibility for organizing and planning any off-campus activity. This may include students engaged in research activities or organizing events related to academic programming.
University policy states that a risk assessment must be completed by the activity coordinator for any off-campus activity involving students prior to the activity commencing. The assessment will help you plan your activity and to ensure the safety of all participants.
If you are intending to organize any university-sponsored activities, contact offcampusactivities@wlu.ca.
When using your personal vehicle to travel to off-campus activities or unpaid placements, the insurance policy on your personal vehicle is the primary coverage for both liability and physical damage. If you have questions about Laurier’s insurance coverage, contact insurance@wlu.ca.
An unpaid work placement involves a postsecondary student being placed with a placement employer to obtain work skills and experience. Students observe and contribute to the employer’s business activities but are not paid by the employer. Laurier students who participate in unpaid work placements are provided insurance coverage in the event of a workplace injury through the Ministry of Colleges and Universities (MCU).
Prior to the commencement of an unpaid work placement, students must complete a Student Declaration of Understanding Form, and submit it to their Laurier placement coordinator. Also prior to the placement, students must receive health and safety orientation training from their placement employer.
To help ensure you are prepared for workplace hazards you may be exposed to in a placement employer's facility, Unpaid Work Placement Health & Safety Orientation online training can be completed prior to your placement. You can access this training by logging onto MyLearningSpace using your Windows username and password and clicking on the "Self Registration" link at the top of the page. Once registration has been completed, the course will be available on the My Learning Space homepage under the course list.
In the event that you are injured during the course of your duties at your placement, insurance coverage is triggered by first reporting your accident to Safety, Health, Environment and Risk Management (SHERM) using an Unpaid Work Placement Accident Report Form. Complete this accident report form as soon as reasonably possible following your injury. Contact your Laurier placement coordinator or SHERM for further information.
SHERM will work with you, your Laurier placement coordinator and your placement employer to submit the necessary claim forms on your behalf. In order to complete this process, you will also be required to complete and sign an MCU Postsecondary Student Unpaid Work Placement Workplace Insurance Claim form, which will be provided to you once your accident report is received.
Contact: sherm@wlu.ca
Working or performing research in a community-based setting, particularly when working alone, can present a whole new set of hazards that deserve some forethought prior to performing the work. To ensure you are prepared for the hazards you may face, take a look at our tips below on staying safe.
See more safety tips.
Contact Us:
Safety, Health, Environment and Risk Management (SHERM)
E:
chaywood@wlu.ca
T:
519.884.0710 x4273 (Waterloo) / 519.756.8228 x5469 (Brantford)
F:
519.884.2781
Office Locations