Co-op Refunds and Fee Appeals
Refund Policy by Program
Should you withdraw from co-op, the fee will be refunded on a pro-rated basis as described below. This policy applies even if there has been any delay in the billing of the fee.
You must submit a co-op withdrawal form to avoid additional charges. (You are financially indebted to the university according to the fee schedule and until you have cancelled your registration in writing.)
No portion of the co-op fee will be refunded if you contravene academic or co-op policies. Please consult your admission offer and the withdrawal form for more information.
Second-Year Students:
Fall Term 2023
- 100% of the fall term fee is refunded following the deadline for acceptance of the co-op admission offer, up to and including October 16, 2023.
- 45% of the fall term fee is refunded between October 17 and November 6, 2023.
- 0% of the fall term fee is refunded after November 6, 2023.
Winter Term 2024
- 100% of the winter term fee is refunded within two weeks of the beginning of the term, up to and including January 22, 2024.
- 45% of the winter term fee is refunded between January 23, 2024 and three days following the posting of the rank/match results.
- 0% of the fee is refunded after this date.
Third-Year Students:
Fall Term 2023
- 100% of the fall term fee is refunded within two weeks of the beginning of the term, up to and including September 21, 2023.
- 45% of the fall term fee is refunded between September 22, 2023 and October 16, 2023.
- 0% of the fall term fee is refunded after October 16, 2023.
Winter Term 2024
- 100% of the winter term fee is refunded within two weeks of the beginning of the term, up to and including January 22, 2024.
- 45% of the winter term fee is refunded between January 23, 2024 and three days following the posting of the rank/match results.
- 0% of the fee is refunded after this date.
Second-Year Students:
Fall Term 2023
- 100% of the fall term fee is refunded within two weeks following the deadline for acceptance of the co-op admission offer, up to and including October 16, 2023.
- 45% of the fall term fee is refunded between October 17 and November 6, 2023.
- 0% of the fall term fee is refunded after November 6, 2023.
Winter Term 2024
- 100% of the winter term fee is refunded within two weeks of the beginning of the term, up to and including January 22, 2024.
- 45% of the winter term fee is refunded between January 23, 2024 and three days following the posting of the rank/match results.
- 0% of the fee is refunded after this date.
Third-Year Students:
Fall Term 2023
- 100% of the fall term fee is refunded within two weeks of the beginning of the term, up to and including September 21, 2023.
- 45% of the fall term fee is refunded between September 22, 2023 and October 16, 2023.
- 0% of the fall term fee is refunded after October 16, 2023.
Spring Term 2024
- 100% of the spring term fee is refunded up until the intention form deadline for recruiting for the fall 2024 work term.
- 45% of the spring term fee is refunded between this date and three days following the posting of the rank/match results.
- 0% of the spring term fee is refunded after this date.
Second-Year Students:
Fall Term 2023
- 100% of the fall term fee is refunded within two weeks following the deadline for acceptance of the co-op admission offer, up to an including October 16, 2023.
- 45% of the fall term fee is refunded between October 17 and November 6, 2022.
- 0% of the fall term fee is refunded after November 6, 2023.
Winter Term 2024
- 100% of the winter term fee is refunded within two weeks of the beginning of the term, up to and including January 22, 2024.
- 45% of the winter term fee is refunded between January 23, 2024 and three days following the posting of the rank/match results.
- 0% of the fee is refunded after this date.
Third-Year Students:
Winter Term 2024
- 100% of the winter term fee is refunded within two weeks of the beginning of the term, up to and including January 22, 2024.
- 45% of the winter term fee is refunded between January 23, 2024 and three days following the posting of the rank/match results.
- 0% of the fee is refunded after this date.
Fourth-Year Students:
Fall Term 2023
- 100% of the fall term fee is refunded within two weeks of the beginning of the term, up to and including September 21, 2023.
- 45% of the fall term fee is refunded between September 22, 2023 and October 16, 2023.
- 0% of the fall term fee is refunded after October 16, 2023.
Should you withdraw from the double-degree program and are therefore withdrawn from co-op, the fee will be refunded on a pro-rated basis as described below, and subject to the conditions outlined in the admission offer. (This policy applies even if there has been any delay in the billing of the fee.)
Second Year Students:
Fall Term 2023
- 100% of the fall term fee is refunded within two weeks of the beginning of the term, up to and including September 21, 2023.
- 45% of the fall term fee is refunded between September 22, 2023 and October 16, 2023.
- 0% of the fall term fee is refunded after October 16, 2023.
Third Year Students:
Fall Term 2023
- 100% of the fall term fee is refunded within two weeks of the beginning of the term, up to and including September 21, 2023.
- 45% of the fall term fee is refunded between September 22, 2023 and October 16, 2023.
- 0% of the fall term fee is refunded after October 16, 2023.
Third and Fourth Work Terms:
- 100% of the term fee is refunded within two weeks of the beginning of the term.
- 45% of the term fee is refunded between this date and three days following the posting of the rank/match results.
- 0% of the term fee is refunded after this date.
Second-Year Students:
Fall Term 2023
- 100% of the fall term fee is refunded within two weeks following the deadline for acceptance of the co-op admission offer, up to and including October 16, 2023.
- 45% of the fall term fee is refunded between October 17 and November 6, 2023.
- 0% of the fall term fee is refunded after November 6, 2023.
Winter Term 2024
- 100% of the winter term fee is refunded within two weeks of the beginning of the term, up to and including January 22, 2024.
- 45% of the winter term fee is refunded between January 23, 2024 and three days following the posting of the rank/match results.
- 0% of the fee is refunded after this date.
Third-Year Students:
3A
Spring Term 2024
- 100% of the spring term fee is refunded up until the intention form deadline for recruiting for the fall 2024 work term.
- 45% of the spring term fee is refunded between this date and three days following the posting of the rank/match results.
- 0% of the spring term fee is refunded after this date.
3B
Spring Term 2024
- 100% of the spring term fee is refunded up until the intention form deadline for recruiting for the fall 2024 work term.
- 45% of the spring term fee is refunded between this date and three days following the posting of the rank/match results.
- 0% of the spring term fee is refunded after this date.
Second-Year Students:
Winter Term 2024
- 100% of the winter term fee is refunded within two weeks following the deadline for acceptance of the co-op admission offer, up to and including December 15.
- 45% of the fall term fee is refunded between December 16 and January 8, 2024.
- 0% of the fall term fee is refunded after January 8, 2024.
Third-Year Students:
Spring Term 2024
- 100% of the spring term fee is refunded up until the intention form deadline for recruiting for the fall 2024 work term.
- 45% of the spring term fee is refunded between this date and three days following the posting of the rank/match results.
- 0% of the spring term fee is refunded after this date.
Winter Term 2024
- 100% of the winter term fee is refunded within two weeks of the beginning of the term, up to and including January 22, 2024.
- 45% of the winter term fee is refunded between January 23, 2024 and three days following the posting of the rank/match results.
- 0% of the fee is refunded after this date.
Fourth-Year Students
Fall Term 2023
- 100% of the fall term fee is refunded within two weeks of the beginning of the term, up to and including September 21, 2023.
- 45% of the fall term fee is refunded between September 22, 2023 and October 16, 2023.
- 0% of the fall term fee is refunded after October 16, 2023.
Second-Year Students:
Winter Term 2024
- 100% of the winter term fee is refunded within two weeks following the deadline for acceptance of the co-op admission offer, up to and including December 15.
- 45% of the fall term fee is refunded between December 16 and January 8, 2024.
- 0% of the fall term fee is refunded after January 8, 2024.
Third-Year Students:
Spring Term 2024
- 100% of the spring term fee is refunded up until the intention form deadline for recruiting for the fall 2024 work term.
- 45% of the spring term fee is refunded between this date and three days following the posting of the rank/match results.
- 0% of the spring term fee is refunded after this date.
Winter Term 2024
- 100% of the winter term fee is refunded within two weeks of the beginning of the term, up to and including January 22, 2024.
- 45% of the winter term fee is refunded between January 23, 2024 and three days following the posting of the rank/match results.
- 0% of the fee is refunded after this date.
Fourth-Year Students
Fall Term 2023
- 100% of the fall term fee is refunded within two weeks of the beginning of the term, up to and including September 21, 2023.
- 45% of the fall term fee is refunded between September 22, 2023 and October 16, 2023.
- 0% of the fall term fee is refunded after October 16, 2023.
Second-Year Students:
Fall Term 2024
- 100% of the fall term fee is refunded within two weeks following the deadline for acceptance of the co-op admission offer.
- 45% of the fall term fee is refunded after two weeks and before five weeks after accepting admission to co-op.
- 0% of the fall term fee is refunded five weeks after accepting admission to co-op.
Winter Term 2025
- 100% of the winter term fee is refunded within two weeks of the beginning of the term.
- 45% of the winter term fee is refunded after two weeks of the beginning of the term and three days following the posting of the rank/match results.
- 0% of the fee is refunded after this date.
Fall Term 2023
- 100% of the fall term fee is refunded within two weeks of the beginning of the term, up to and including September 21, 2023.
- 45% of the fall term fee is refunded between September 22, 2023 and October 16, 2023.
- 0% of the fall term fee is refunded after October 16, 2023.
Winter Term 2024
- 100% of the winter term fee is refunded within two weeks of the beginning of the term, up to and including January 22, 2024.
- 45% of the winter term fee is refunded between January 23, 2024 and three days following the posting of the rank/match results.
- 0% of the fee is refunded after this date.
Fall Term 2023
- 100% of the fall term fee is refunded within two weeks of the beginning of the term, up to and including September 21, 2023.
- 45% of the fall term fee is refunded between September 22, 2023 and October 16, 2023.
- 0% of the fall term fee is refunded after October 16, 2023.
Spring Term 2024
- 100% of the spring term fee is refunded up until the intention form deadline for recruiting for the fall 2024 work term.
- 45% of the spring term fee is refunded between this date and three days following the posting of the rank/match results.
- 0% of the spring term fee is refunded after this date.
Third-Year Students:
Fall Term 2023
- 100% of the fall term fee is refunded within two weeks following the deadline for acceptance of the co-op admission offer, up to and including October 16, 2023.
- 45% of the fall term fee is refunded between October 17 and November 6, 2023.
- 0% of the fall term fee is refunded after November 6, 2023.
Winter Term 2024
- 100% of the winter term fee is refunded within two weeks of the beginning of the term, up to and including January 22, 2024.
- 45% of the winter term fee is refunded between January 23, 2024 and three days following the posting of the rank/match results.
- 0% of the fee is refunded after this date.
Third-Year Students:
Fall Term 2023
- 100% of the fall term fee is refunded within two weeks following the deadline for acceptance of the co-op admission offer, up to and including October 16, 2023.
- 45% of the fall term fee is refunded between October 17 and November 6, 2023.
- 0% of the fall term fee is refunded after November 6, 2023.
Winter Term 2024
- 100% of the winter term fee is refunded within two weeks of the beginning of the term, up to and including January 22, 2024.
- 45% of the winter term fee is refunded between January 23, 2024 and three days following the posting of the rank/match results.
- 0% of the fee is refunded after this date.
Second-Year Students:
Winter Term 2024
- 100% of the winter term fee is refunded within two weeks following the deadline for acceptance of the co-op admission offer.
- 45% of the fall term fee is refunded between two weeks following the deadline for acceptance of the co-op admission offer and two weeks following that date.
- 0% of the fall term fee is refunded after four weeks following the deadline for acceptance of the co-op admission offer.
Third-Year Students:
Fall Term 2023
- 100% of the fall term fee is refunded within two weeks of the beginning of the term, up to and including September 21, 2023.
- 45% of the fall term fee is refunded between September 22, 2023 and October 16, 2023.
- 0% of the fall term fee is refunded after October 16, 2023.
Fourth-Year Students:
Fall Term 2023
- 100% of the fall term fee is refunded within two weeks of the beginning of the term, up to and including September 21, 2023.
- 45% of the fall term fee is refunded between September 22, 2023 and October 16, 2023.
- 0% of the fall term fee is refunded after October 16, 2023.
Winter Term 2024
- 100% of the winter term fee is refunded within two weeks of the beginning of the term, up to and including January 22, 2024.
- 45% of the winter term fee is refunded between January 23, 2024 and three days following the posting of the rank/match results.
- 0% of the fee is refunded after this date.
Fee Appeals
If due to illness or a death in your immediate family, you wish to appeal the assessment of co-op fees relating to your withdrawal from co-op, you must complete a co-op fee appeal form and provide the form, along with official supporting documentation, to the Director of Co-operative Education & Workplace Partnerships.
Normally, appeals may be submitted no later than 14 calendar days following the last day of regularly scheduled classes in the relevant term. After this time period, we will consider only fee appeals based on medical incapacity or bereavement and accompanied by official supporting documentation. No appeal of any kind will be considered after six months from the last day of the term to which the disputed charges apply.
Appeal Guidelines
All co-op fee appeals will be reviewed using the following guidelines:
- A student is considered to be registered in co-op and is responsible for co-op fees upon confirming admission to co-op. Students are financially indebted to the university unless registration in co-op is cancelled in writing. The fee refund schedule is posted on MyLearningSpace and the co-op website.
- Students are solely responsible for ensuring that their registration in co-op is accurate. Appeals will not be considered for any circumstance arising from an error in registration.
- Failure to attend the co-op fundamentals course (for undergrad only) or to apply for co-op jobs is insufficient grounds for a fee appeal.
- Fees should be paid in full as assessed in accordance with the schedules for fees and refunds, as late payment fees may apply while an appeal is pending or if an appeal is unsuccessful. If the appeal is approved, account adjustments will be pro-rated in accordance with the dates listed below.
- The student is responsible for submitting any documentation that supports their request for a fee appeal; appeals based on medical grounds will not be considered without the submission of the Supporting Medical Documentation Form (to be completed by the attending physician). If the medical form is already on file with an approved university department, it is your responsibility to request that it be forwarded to the Director of Co-operative Education & Workplace Partnerships.
Form
Penalties
The following pro-rated co-op fee amounts are used only for appeals that have been approved by the Director of Co-operative Education & Workplace Partnerships. If your appeal has been denied, the official deadline dates and corresponding fee penalties listed on the co-op website are applied to your financial account.
- 20% fee charge in the third week after the deadline for new students to register in co-op or the third week of the term for other students.
- 30% fee charge in the fourth week.
- 40% fee charge in the fifth week.
- 50% fee charge in the sixth week.
- 55% fee charge in the seventh and eighth week.
- 100% fee charge as of the ninth week.