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Admission Conditions

Business, Economics, Double-Degree and BTM Co-op Admission Conditions

By accepting admission to co-op at Wilfrid Laurier University, you agree to meet the following conditions:

1. Eligibility

You must be eligible to work in Canada.

If you are at Laurier on a study permit, you are responsible for obtaining a co-op work permit and for ensuring that your visa documents, including passport and entry, study and work permits, remain valid for the duration of your co-op program. You are required to:

  • Review the process for obtaining a co-op work permit on the Citizenship and Immigration Canada website;
  • Complete any forms required to request the work permit within two weeks of your admission to co-op;
  • Pay any costs that may be associated with requesting or obtaining the work permit; and
  • Accept the terms of the work permit.

2. Academics

You must meet all academic requirements of your honours program(s) as specified in Laurier’s undergraduate calendar (and in the University of Waterloo’s undergraduate calendar if you are enrolled in a double-degree program at both schools).

  • You must meet all requirements of the Co-op Office, as outlined on this page.
  • You will be withdrawn from co-op immediately if course failures prevent you from being able to meet the progression requirements specified in the undergraduate calendar(s) for your program(s), even if you have completed all of your work terms.
  • If you are found guilty of academic misconduct, you will be removed from co-op and will not be eligible for any refund of the co-op fee.
    • Exception: If you have accepted an approved work term position before failing courses, you are expected to honour your commitment to the employer, but your status will be under review until the Lazaridis School of Business and Economics, and your other department (if you are in a double degree program) or the department of Business Technology Management (if you are in the BTM program) has determined whether you may continue.
  • You must continue to be enrolled full-time in your honours program(s) to remain in co-op. If you are enrolled in fewer than four full credits in a term, you must notify the Co-op Office immediately, and you may be removed from co-op. (Note: The Fundamentals of Cooperative Education course does not count toward your total credits.)
  • Your employer may choose to release you if you are not allowed to continue in co-op because of your grades or academic misconduct.
  • You must complete the required number of work terms and meet all the requirements of co-op and of your program(s) before graduating to receive the co-op designation on your degree.

Changing and/or Transferring Programs (Students in Double-Degree Programs)

  • If you withdraw from the double degree program before your first work term, you may not continue to participate in co-op unless you are successful in the competitive co-op admission process at the beginning of second year, as outlined in the applicable section of the Laurier undergraduate calendar.
  • If you withdraw from the double degree program after your first work term, you may continue to participate in co-op if you obtained in your first year at least the minimum overall GPA required to qualify for an interview in the competitive co-op admission process, as outlined in the applicable section of the Laurier undergraduate calendar, and you received an overall evaluation of at least “Satisfactory” from your co-op employer and you have met the academic requirements for both degree programs.
  • UW-based students: If you wish to transfer to Laurier’s single degree Business co-op program from a double degree program at UW, you must have completed all courses for both degree programs up to the time of transfer, in addition to meeting the above requirements for changing programs, and you must have completed at least one work term during your second year of studies to be eligible to transfer.

Leave of Absence

If you wish to take a leave of absence, you must seek approval from both the Co-op Office and your academic department. We normally approve leaves of one full year for co-op students. This allows you to return at the same point in your sequence of academic and work terms. On your return to campus after your LOA, you must honour any commitments you had made to an employer. 

Record of Marks

  • You must allow the Co-op Office to review your academic record, monitor your academic performance and obtain a record of your courses for employers.
  • You must authorize the Co-op Office to disclose any information related to your marks to employers.
  • You will not amend any of the grades listed in your record of marks.
  • You will not misrepresent yourself by submitting an inaccurate record of marks.
  • The Co-op Office will report any infractions to the dean(s) of your department(s.)
  • Marks are uploaded to Navigator (the co-op database) from Enrolment Services through LORIS.
  • Employers will have access to your marks as they appear on LORIS.
  • Only Enrolment Services can make changes to your grades; changes made on LORIS will appear on Navigator.

Exception for transfer students:

  • If you are a transfer student, you must scan a copy of your marks from your previous institution.
  • You must include this version of your record of marks with your résumé when applying to co-op job postings.

Exchanges

  • Participating in co-op may limit your ability to participate in international academic exchanges.
  • The duration and timing of your work terms cannot be varied to accommodate international academic exchanges where the dates of terms differ from those at Laurier.
  • You will maintain communication with the Co-op Office while abroad and be available for interviews by telephone or video calling when selected by employers.
  • You must ensure you have access to Navigator and MyLearningSpace while abroad.
  • You understand that this may involve personal expenses.
  • All co-op regulations, including those regarding ranking and matching, still apply.

Scholarships and OSAP

  • Taking a course while on a work term could make you ineligible for certain scholarships.
  • It is your responsibility to investigate your eligibility with Student Awards.
  • The provincial government has regulations restricting the number of academic terms for which OSAP funding and Ontario Tuition Grants may be secured, and that it is your responsibility to investigate what impact your sequence will have on your eligibility for funding.

Electives

  • Participating in co-op may limit your choice of electives during the spring terms of third and fourth years.

Courses During Work Terms

  • You may not register for more than two half-credit courses, or more than 1.0 credit in total, for any term scheduled as a work term for you. (Note: The work term course does not count toward this maximum.)
  • If you enrol in more than two half-credit courses you will be required to de-register and will be charged a late fee.
  • Taking courses must not limit your participation in co-op by restricting the geographic location of your job search or your availability during business hours.

Graduate Recruiting

  • Participating in co-op may limit your ability to participate in the on-campus graduate recruiting program during the fall or winter term of your final year.

BBA Students: Co-op Sequence

  • All decisions are final and changes will not be accepted at a later date. (Exception: Students who are matched in January with a CPA firm requiring a different sequence.)

BBA Students Enrolled in Sequence One

  • The Co-op Office expects you to meet requirements for progression to third year by April 30 of second year; if you fail to do so, the Co-op Office requires you to meet them no later than Aug. 31.
  • If you are in Sequence One and need to complete more than two half-credit courses to meet requirements for progression to third year as of April 30 of second year, you will not be able to continue in co-op.

BBA Students Enrolled in Sequence Two

  • You need to complete the required and elective credits required for progression to third year by April 30 of second year in order to enroll in 3A during the spring term.
  • You will be eligible to apply for work term positions for the fall term only if you are enrolled full-time in 3A during the spring following second year.
  • You need to complete 3A during the spring following second year.
  • You are not eligible to pursue options in entrepreneurship, sustainability, human resources or international business because certain required courses of 4B are available only during the winter, when you will be on a work term.
  • If you are enrolled in Sequence Two and fail to meet requirements for progression to third year by the end of the winter term you may be allowed to remain in co-op, providing you meet the conditions below.
  • You must not need to complete more than two half-credits to meet requirements for progression to third year by the end of the winter term.
  • You will complete requirements for progression to third year during the spring term.
  • You will complete 3A during the fall and your first work term during the winter term.
  • You will complete your second work term during the fall term before fourth year.
  • You will complete your final work term after 4B, thereby delaying your graduation until the following spring.
  • You understand that no further extensions will be granted.

Honours Economics Students

  • You must meet requirements for progression to third year by April 30 of second year.
  • You must maintain a GPA of 7.0 GPA in your major (either Economics or Economics and Business), along with a 6.0 GPA overall, in order to be eligible to continue in co-op.

BTM Students

  • You must meet requirements for progression to third year by April 30 of second year.
  • You will meet any additional requirements stipulated for the BTM program.

3. Student Participation

Participation

  • You will consult MyLearningSpace and Navigator regularly for instructions on participating in co-op.
  • You must participate in the job posting and interview process, work term visits and back-to-campus meetings.

Academic Credit

  • Enrolment Services will enrol you automatically in COOP-000 Fundamentals of Co-operative Education, and that you must complete this half-credit course before your first work term.
  • Each time you begin a work term, you will be enrolled automatically in a half-credit work term course, starting with COOP-001: Co-operative Education Work Term 1.
  • You may not resign from a work term unless you have received approval from the Co-op Office; if you leave a work term without approval, you will receive a grade of “F” on the work term course.
  • If you fail the Fundamentals of Co-operative Education course or any work term course you will be removed from co-op.
  • You must complete at least three co-op work term courses; if you are in a double degree program with an optional fourth work term you may complete four courses.
  • Any work terms you completed before September 2015 will be noted on your transcript but you will not receive marks or academic credit for them.
  • Co-op credits will not take the place of any other courses and are in addition to the course total required for your academic program.
  • While you will be required to pay co-op fees, there is no separate tuition fee for the co-op courses.
  • Credits are awarded on a pass or fail basis and the marks are therefore not included in your GPA or your total credit count.
  • You must obtain at least four half-credits by passing the Fundamentals course and three work term courses to obtain the co-op designation on your degree.
  • To pass each work term course, you must receive a rating of at least satisfactory on the work term report and performance evaluation.
  • Co-op credits will not count toward the GPA or credit count requirements of any scholarship or funding program.
  • You may appeal assessments of your grades for co-op credit and that all decisions made through the co-op petitions process are final.

Communication

  • You agree to check Navigator regularly for notices, appointments, job postings and interview schedules.
  • You will use only your Laurier e-mail account when communicating with the Co-op Office, check this account regularly and list your Laurier email address on your résumé.

Release of Identity and Personal Information

  • You authorize Laurier to use photographs of you and information about your work terms when promoting co-op or the university.
  • You authorize the Co-op Office to post your name or student identification number on bulletin boards and Navigator when notifying you about interviews, appointments and other matters.
  • You allow the Co-op Office to release information about your academic program, record of marks, application documents and employment performance to employers.

4. Recruiting and Job Search

Approved Positions

  • You must obtain a work term position approved by the Co-op Office to continue in co-op.
  • The Co-op Office will approve only paid positions offering full-time hours.

Participating in the Co-op Recruiting Process

  • You must be attending classes full-time on the Waterloo campus (or Brantford campus if you are in the BTM program) to participate in the job posting and interviewing process during the academic term preceding your next work term. (Exception: students on an approved international academic term.)

Personal Job Search

  • The Co-op Office recommends that you conduct a personal job search in addition to applying to co-op job postings.
  • You will inform your co-op coordinator about your progress during the job posting process.
  • You will provide a job description and contact information for any job you are offered.
  • You will honour the “black-out” dates set by the Co-op Office, usually coinciding with the primary recruiting period, by not accepting jobs outside the match during that period.
  • You will not accept a position before the job has been approved by a co-op coordinator.
  • You will not attend any interviews after accepting a co-op job offer.
  • The co-op recruiting process takes precedence over your personal job search.
  • The Co-op office will set a date before on-campus interviews, by which you must have submitted by intention to participate in recruiting, return to a previous employer or accept a job offer through your personal job search.

Applications

  • You will not provide false or misleading information in your application documents.

Job Postings

  • The Co-op Office will obtain and post positions and help you conduct a job search.
  • There is no guarantee that you will obtain an approvable position or that positions will meet your expectations.
  • You must apply actively to co-op job postings each work term until you have secured employment.
  • The Co-op Office reserves the right to establish a minimum number of co-op job postings to which you must apply and a maximum number of postings to which you may apply.
  • The Co-op Office reserves the right to limit the types or locations of job postings to which you may apply, if you have declined to rank or interview for similar positions or locations.
  • If you fail to secure employment, you will be ineligible to continue in co-op. (Exception: Students who have met all the application targets set by the Co-op Office may be eligible to defer their first work term.)

Employers

  • You must obtain permission from your co-op coordinator before contacting any employer who is listed in the co-op database.
  • You will not provide anyone with access to Navigator or to co-op employers or to co-op job postings.
  • You will not refer anyone directly to participating co-op employers for any type of positions that might have an impact on opportunities for co-op students.

Interviews

  • You must remain available for interviews throughout each term, including during the fall Reading Week before any winter work term during which you are scheduled to work.
  • You will attend all interviews for which you are scheduled.
  • You will not schedule off-campus interviews (through your personal job search) during the on-campus interview period, if you have also applied for positions with employers who participate in the employer ranking process.
  • You will provide employers with factual and accurate information during interviews.

Security Checks

  • Some employers make their job offers conditional upon reference checks, drug tests or a security clearance.
  • A security clearance may reveal that you have been charged with an offence, even if the charges have been dropped, or that a peace bond has been issued against you even if it has expired.

Rank/Match Process (Employer Ranking Process)

  • You agree not to communicate with any employer between an interview and the time results of the match have been released to students.
  • You will submit your completed employer rankings through Navigator by the deadline; if you fail to do so you will not be included in the match and your co-op status may be reviewed.
  • You must accept any position you obtain through the employer ranking process.

Intentions

  • You agree to let the Co-op Office know whether you intend to return to your previous employer or participate in the recruiting process for the next work term by the deadline provided by the Co-op Office.

5. Work Terms

Honouring Commitment

  • You will honour your commitment to the employer upon accepting any approved position, whether it was posted on Navigator or you applied independently.
  • You are bound to honour your commitment even if you have accepted an offer verbally, not in writing.

Salary

  • The Co-op Office approves only those positions that pay at least the minimum wage.
  • The Co-op Office cannot guarantee the accuracy of salary data it receives from employers.
  • Salary ranges provided by employers are subject to the policies of individual organizations and may be based on the number of work terms completed with the hiring organization, the number of academic and/or work terms completed and/or the type of position.

For Students with a Disability

  • It is your responsibility to inform your employers of any accommodations you need as a result of your disability.

Length and Hours of Work Term

  • You are expected to work full-time for your co-op employer throughout the entire work term.
  • You will start and end your work term on the dates specified in the Laurier undergraduate calendar at the beginning and end of term, unless your employer requested alternative dates in the offer.
  • You must obtain approval from the Co-op Office before attempting to vary these dates.
  • You may have to delay graduation to meet your work term requirements if you are approved to leave a work term early due to extenuating circumstances such as a death in your immediate family or a serious health issue.

Vacation

  • You will not ask employers for vacations during work terms.
  • Many employers include vacation pay as part of their compensation so it may be included in wages you are offered.

Housing

  • You are responsible for obtaining housing if you need to relocate for a co-op position.

Work Term Reports

  • You must meet the deadline for submitting your work term report, and you must achieve a rating of at least “satisfactory” each term to be eligible for course credit. (Instructions are provided on MyLearningSpace.)
  • If your report has been rated “unsatisfactory,” you must submit a revised report.

Performance Evaluation Forms

  • Employers will provide information about your performance to the Co-op Office.
  • You authorize the Co-op Office to release information from your performance evaluations, including overall ratings of your performance, to prospective employers at their request.

Performance

  • You must obtain an overall rating of at least "satisfactory" on each performance evaluation to remain in co-op and to qualify for course credit.
  • The Co-op Office will review your status if you quit, or if your employer dismisses you, or if you receive an overall rating that is less than “satisfactory,” and that you may be withdrawn from co-op as a result. (If the Co-op Office allows you to continue in co-op, and this requires you to complete another work term, you will be responsible for paying an additional co-op fee.)
  • You may be withdrawn from co-op even if you have completed the minimum number of weeks required for a work term before being dismissed by your employer.

Liability

  • It is ultimately your responsibility to obtain work term positions.
  • The university will not be held liable if you do not obtain an approvable position.
  • The university will not be held liable for any agreements established or breached with your employer, including salary, benefits or a job offer.
  • The university will not be held liable for any expense, personal injury or loss or damage of personal property arising while seeking employment or during a work term.

Conditions

  • Once you have accepted an approved position, all conditions apply whether you obtained the position through your own efforts or through a referral from the Co-op Office.

6. Sequence of Work and Study Terms

BBA Students

  • By accepting an offer of admission to co-op, you are also accepting the work/study sequence you have been assigned.
  • You may not switch to another sequence. (Exception: you will be allowed to switch if you are matched in January with a CPA firm requiring a different sequence.)
  • If you are in Sequence Two and accept a four-month position for your first work term, you may find it difficult to secure employment later with a CPA firm.
  • Accepting Sequence Two may preclude you from participating in certain international academic exchanges.

Varying or Deferring Work Terms (All Students Except Those in BTM)

  • You may obtain a co-op job during only one spring (May to August) work term.
  • You may not hold all your co-op jobs in the same season.
  • You may not seek a work term after the last academic term, unless the Co-op Office approved an exemption. (Exemptions may be approved for students who fail to secure a position in the first work term, despite having applied actively to job postings, or who have extenuating circumstances related to a serious health issue or a death in their immediate family.)
  • Completing a work term after your last academic term will delay your graduation.
  • You may not complete more than one four-month work term after your last academic term.
  • If by deferring a work term you will be pursuing a CPA designation and completing the graduate diploma in Accounting during the fall term following 4B, you acknowledge that you may participate in either CPA recruiting for graduating students or in CPA recruiting for co-op students, and that you may not participate in both.
  • If you receive approval to vary your work term sequence, it is your responsibility to contact the appropriate departments to pre-register for courses.
  • Varying your sequence may place restrictions on your participation in co-op and may limit your course selections.
  • If you are in Honours Economics, it will be difficult for you to vary your work term sequence due to course scheduling, and that if you wish to request a variance you must first receive approval from the Economics undergraduate programs director.

Varying or Deferring Work Terms (Students in Double-Degree Programs with University of Waterloo)

  • You must choose and follow one of the sequences of work and study established for your double degree program. (Exemptions may be approved for students who fail to secure a position in the first work term, despite having applied actively to job postings, or who have extenuating circumstances related to a serious health issue or a death in the immediate family).
  • If you choose to pursue a fourth work term, you are eligible to participate only once in the co-op recruiting process for the fourth work term.
  • You must seek approval to vary or defer your sequence from the Co-op Office and from both the academic departments responsible for your program.

BTM Students

  • Your first and second work terms will be comprised of eight consecutive months, from September through April, with one employer.

Varying Final Work Term (Students Enrolled in a Single-Degree Program at the Waterloo Campus)

  • To vary your work and study terms from the established sequence so that your last work term is in the winter after 4A instead of the fall before 4A, you must receive approval from the Co-op Office and the Laziridis School of Business and Economics.
  • Only a limited number of students per term will be allowed to vary their work term sequence. (To learn about the deadline and process, request a varied work term sequence form during the winter work term before 3B.)
  • The Co-op Office will give priority to students who have offers to return to their previous CPA and actuarial firms for a second winter work term or who have approvable job offers that require a varied sequence, and to varsity athletes whose coaches have requested they complete a second winter work term so they can remain on campus during the fall.

Students who Deferred their First Work Term

  • You may request a varied sequence even if you deferred your first work term.
  • Your third work term would be in the fall after your final academic term, which would delay your graduation.
  • You will not receive approval to vary your sequence if you deferred your first work term and you plan to take the graduate diploma in Accounting. (Co-op students may not complete all work terms in the same season.)

7. Enrolment Fees

  • You will pay the co-op fee for each academic term, according to the fee schedule on the co-op website and MyLearningSpace.
  • You agree to pay the first term fee at Service Laurier by the deadline on your bill.
  • You will pay an additional co-op fee if you are allowed by the Co-op Office to pursue an additional work term after having to leave an employer or because you had to defer a work term because you were not able to secure employment.
  • Service Laurier will bill you for interest charges if you fail to meet these deadlines.
  • The co-op fee is not an employment fee, and is therefore payable whether or not you obtain an approved position.
  • You must submit a co-op withdrawal form to avoid being charged additional co-op fees.
  • The refund schedule applies even if you have not made a payment and/or the payment deadline has not passed.
  • If you are temporarily suspended or required to withdraw from co-op for contravening academic or non-academic policies or co-op regulations, no portion of your co-op fee will be refunded.
  • If you choose or are required to withdraw from co-op for reasons other than contravening academic or non-academic policies or co-op regulations, Service Laurier will refund the fee on a pro-rated basis as outlined on the co-op website.

8. Ethical Guidelines

Code of Conduct

  • You will abide by the Co-op Student Code of Conduct found on MyLearningSpace.
  • You will be accountable, treat people with dignity, and act with integrity.
  • You agree to conduct yourself professionally and ethically during the job search process and in the workplace.

Discretion and Confidentiality

  • You agree to use discretion when discussing co-op employers and their business, clients, customers and suppliers with anyone other than Laurier Co-op staff members.
  • You will not disclose any confidential or sensitive information about your co-op employers to anyone.

Conflict of Interest

  • You will not use your position, or knowledge gained through employment, for private or personal advantage.
  • You will inform your employer immediately about any situation where there is a conflict of interest or a potential conflict of interest.

Overall Conditions

  • You will abide by rules, regulations and policies set by the Co-op Office and your employers.
  • You will abide by ethical and legal guidelines, including but not limited to those concerning use of computers.
  • You will abide by university policies, including the academic and non-academic codes of conduct.
  • The Co-op Office reserves the right to restrict your participation in co-op if you contravene co-op requirements or university policies policies.
  • The Co-op Office will review your status if you fail to comply with any of the conditions in your offer and  the maximum penalty for failing to comply is your withdrawal from co-op.

9. Terms

  • If you do not understand all the terms of participation, please ask a co-op coordinator to clarify before accepting admission to co-op online through Navigator.
  • MyLearningSpace contains the most current, official version of this admission agreement.

Accepting Admission

  • By accepting admission, you confirm that you have read the conditions of admission to co-op, understand them and agree to meet the conditions.

Declining Admission

  • By declining admission, you understand that you will not be admitted to co-op.

Contact Us:

Waterloo Campus

E: lauriercoop@wlu.ca
T: 519.884.0710 x4484
F: 519.884.8829
Office Location: 192 King Street North

Office Hours:

8:30 a.m. to 4:30 p.m., Monday to Friday.

Brantford Campus

E: lauriercoop@wlu.ca
T: 519.756.8228 x5844
Office Location: 38 Market Street