License Plate Recognition

Laurier now uses License Plate Recognition (LPR) technology on campus, a third-party system that:

• Uses a camera to compare an image of a vehicle’s license plate to a list of vehicles with valid permits for that lot.
• Captures the location of the vehicle at specific times and dates associated with the vehicle and generates an alphanumeric version of the license plate number.

Multiple vehicles may be registered to your permit (at any one time), with one vehicle being permitted to park on campus at a time. Should both vehicles need to be on campus at the same time, the second car can be parked one of our paid lots or metered parking by using the Honk Mobile app.

Collection of Information

The photos taken by the LPR system are not of a resolution that would allow for the identification of vehicle occupants if present at the time the photo is taken.

The license plate number may be combined with personal information already in the University’s possession such as parking permit information.

Laurier collects personal information under the authority of the Wilfrid Laurier University Act and university policies to administer parking services on campus.

Personal information collected through the LPR system that results in an enforcement action will be retained only as long as needed to fulfill the purpose for collection.  See the University’s Records Management Policy for details of the current university record and data retention policies. Personal information that does not result in an enforcement action is retained for one year.

Use of Information

Personal information collected by the LPR system may be used for:

• Parking management, such as administering pay-by-plate transactions, improving customer experiences, and parking lot utilization analysis;
• Parking enforcement, such as determining a vehicle’s parking permit permissions, issuing and supporting the issuance of parking citations, and processing responses to parking citations;
• Safety and security, such as addressing immediate or on-going safety concerns, conducting specific security investigations, and cooperating with law enforcement investigations; and
• Compliance with laws and regulations and/or for internal University reporting relating to health, safety or similar concerns.
• Your personal information will not be used for employee monitoring or any other purpose.

We share your information internally only as necessary for the purposes outlined above. Access to records created and maintained in connection with the LPR system is restricted to trained personnel performing their duties and, when necessary, a limited number of personnel with safety, security, or legal compliance roles and responsibilities.

Personal information may be shared with third-party vendors (such as information technology and LPR solutions providers) for storage and other processing of personal information. Personal information will not be sold or licensed to any third-parties for secondary commercial purposes.