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    • Moving In

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    Moving In 

    Your first week at Laurier is coming up soon and we've rounded up all the information you need to have a successful move-in. From what to pack to when you're moving in, we've got you covered to make your first days in residence the best they can be. 

    To have a successful move-in: 

    • Prepare for residence by reviewing our what and what not to pack checklist. 
    • Check your move-in date by residence and residence communities. 
      • Learn about the Early Room Set-Up Opportunity offered for some residences.
    • Review the room condition report and submit any discrepancies by deadline noted on report.
    • Learn what you can expect during your first days in residence.

    Prepare for Residence

    Use our packing checklists so you know what you need to bring with you and what you can leave at home.

    What to Pack

    You should pack the following:

    • Mattress topper, bed linens, pillow, and comforter;
    • Alarm clock;
    • Robe and slippers;
    • Desk lamp (no halogen bulbs);
    • Headphones for personal audio/equipment;
    • Power bar with surge protection (must be certified for use in Canada);
    • Personal recreation equipment (roller blades, football, frisbee, etc.);
    • Computer;
    • Laundry basket and detergent;
    • Clothes hangers;
    • Shower curtain/hooks (for those living in apartment-style residence buildings);
    • Personal toiletries and toilet paper;
    • Personal-sized garbage and recycling bin (for apartment-style bedrooms only; kitchen recycling bins are provided in the apartment)
    • Cleaning supplies; and
    • Kitchen items (see below for notes on kitchen items).

    You are able to bring your own fridge into residence, however it must meet the following specifications:

    • CSA approved (or equivalent)
    • Energy star rated
    • Maximum 4.5 cubic feet
    • Some of our traditional dormitory-style residence buildings have built-in desks -- Bouckaert Hall, Conrad Hall, Euler Residence, Leupold Residence, Little House and part of Willison Hall. For these buildings, the fridge would need to be less than 26" in height in order to fit underneath the desk.
    • If your fridge is left in your residence room after you have moved out, you will be charged a removal fee. This removal fee will be placed as a charge directly onto your LORIS account.

    If you're living in an apartment-style residence, you are responsible for bringing your own: 

    • cookware,
    • dishes and cutlery, and
    • small appliances (such as microwaves, toasters, kettles). 

    Any small appliances brought into residence must be CSA/ULC approved and not on the Government of Canada's recall list. Appliances are only permitted to be used within the kitchen.

    We recommend that you pack dishes, utensils, and cookware enough for just yourself prior to moving into residence. Typically on move-in day, students in the apartment can decide among themselves who will bring items that they need for the apartment in terms of small appliances (like microwave, toaster, kettles, coffee makers).

    What Not to Pack

    Items not permitted in residence:

    • 3M hooks (off brand or dollar store hooks are also not permitted);
    • “Large speakers” and “big” stereo systems;
    • Subwoofers for computer sound systems;
    • Amplifiers;
    • Pets (for more information, see Inclusivity and Accommodations in Residence);
    • Candles and incense;
    • Draperies;
    • Halogen lighting of any kind;
    • Heaters and heat lamps;
    • Personal air conditioning unit;
    • LED light strips (as these remove the paint);
    • Stick-on wall calendar, whiteboards, mirrors etc. that cannot be adhered with WLU-provided mounting tape;
    • Furniture from home, including couches, beds, bean-bag chairs, mattresses, etc. (You are permitted to bring your own office/desk chair.);
    • Storage shelves/cabinets (All rooms have dressers/closets for storage.)
    • Beer bottles and cooler bottles;
    • Electrical outlet wall tap (octopus plug);
    • Noise-cancelling headphones; and
    • Drinking paraphernalia (e.g. funnels, beer pong tables, etc.).

    Insurance on Your Belongings

    Property and liability insurance will be provided for all students living in residence and is included as part of the student’s residence fees:

    • This insurance will cover the student’s personal belongings and protect the student against loss or damage that they may be liable for.
    • Insurance coverages provided through this program are $10,000 contents coverage, $1,000,000 personal liability coverage and $2,500 additional living expenses.

    For students who maintain their own insurance throughout their residency, the coverage provided by this program is primary and any personal policy will sit in excess. The student will receive a policy in their name outlining the coverages provided under the program and will be provided a website address where they can access the policy wording.

    Move-In Day

    Make sure you check your move-in day schedule to find out when your moving date is, and don't forget to complete the mandatory room condition report. 

    Room Condition Report

    Make sure you review your room condition report at the time of move-in. Submit any discrepancies by the deadline noted on the report.

    When you move out, damages will be assessed based on the condition of your room/apartment at move-in, as indicated in your Check-In room condition report.

    Move-In Day Schedules

    Residence move-in at the Waterloo campus will take place on Friday, Aug. 29 to Sunday, Aug. 31, 2025. At the Brantford campus, move-in will take place on Sunday, Aug. 31, 2025.

    Your move-in day and timeslot will depend on which building and community you have been assigned to. Detailed move-in schedules will be posted in early August

    Information about the move-in process and reminders of your residence room assignment, including your community, is provided in your fall move-in information email.

    Brantford Move-In Schedule

    The schedule will be posted in August.

    Waterloo Move-In Schedule

    The schedule will be posted in August.

    Early Room Set-Up Opportunity

    An Early Room Set-Up (ERSU) opportunity is being offered to students who will be living within:

    • Bouckaert Hall
    • Conrad Hall
    • 50 Marshall St. Apartments
    • 201 and 202 Lester St. Apartments

    The deadline to reserve a timeslot is Sunday, Aug. 3.

    The ERSU program allows students to bring their belongings to campus and set up their room prior to the official move-in weekend!

    The ERSU program is not being offered to provide students with an opportunity to come to campus to view their room and take measurements. Students participating in the program will not be able to stay in residence after dropping off their belongings.

    Why Should I Participate in the ERSU Program?

    • Avoid traffic delays and longer wait times over the move-in weekend by bringing your belongings and setting up your room early.
    • No need to wait in traffic lines occurring around your residence building over the move-in weekend as you will pick up your residence keys from an alternate location.

    If you choose to participate in the ERSU program, it is expected that you will moving in the majority of your belongings during your scheduled timeslot.

    When arriving to campus on your designated key pick-up date (as noted below), you should only be bringing a few additional items in a backpack or duffel bag.

    Students who are not able to participate in this early room set-up opportunity will be required to move into residence during their designated timeslots on one of the move-in days for their assigned building or after the Labour Day weekend (during Laurier Orientation).

    In late July, residents will be emailed a link to an online ERSU Booking Form to reserve their 2-hour timeslot.

    Early Room Set-Up timeslots are available from Monday, Aug. 11 – Friday, Aug. 22, 2025.

    • Weekday timeslots will be available from 1:30 p.m. - 7:30 p.m.
    • Weekend timeslots will be available from 9 a.m. to 5 p.m.

    Limits have been set for each 2-hour timeslot to a maximum of 6 students. Once 6 students have selected a timeslot for a particular date, that timeslot will no longer be available.

    The deadline to reserve a timeslot is Sunday, Aug. 3.

    A confirmation email will be sent to students prior to their scheduled timeslot with detailed information about the ERSU process including arrival instructions and a map.

    • Bouckaert Hall: Runs from Aug. 11 to 16
    • Conrad Hall: Runs from Aug. 11 to 22
    • 50 Marshall St Apartments: Runs from Aug. 11 to 16
    • 201 Lester St Apartments: Runs from Aug. 11 to 22
    • 202 Lester St Apartments: Runs from Aug. 11 to 22

    Students can move in at the time that they pick up their keys. Do not go to your residence building to pick up your keys as they will not be there. 

    Keys will be available for pick-up at the Department of Residence Office located on the main floor of King Street Residence (200 King Street North, Waterloo).

    • The entrance doors to our office are located at the north-end of the building (closest to the Campus Crossing Plaza). 
    • Ensure you bring your OneCard or a piece of government-issued photo ID (e.g., driver's license, passport) with you as you will be required to show photo ID to pick up your keys. 

    Key Pick-Up Dates by Building:

    Students participating in the ERSU program can pick up their keys from the Residence Office on either of the scheduled days listed for their building.

    • Keys are only available for pick-up on the dates listed below. If you cannot attend on any of the scheduled days for your building, you will need to arrange to pick up your keys from the Residence Office between Sept. 2 through Sept. 5. 
      • Bouckaert Hall:
        • Sunday, Aug. 31, from 2 – 5 p.m.
      • Conrad Hall:
        • Friday, Aug. 29, from 5 – 7 p.m.
        • Saturday, Aug. 30, from 10 a.m. - 4 p.m.
        • Sunday, Aug. 31, from 10 a.m. – 4 p.m.
      • 50 Marshall St Apartments:
        • Friday, Aug. 29, from 3 – 7 p.m.
        • Saturday, Aug. 30, from 10 a.m. - 4 p.m.
        • Sunday, Aug. 31, from 10 a.m. – 4 p.m.
      • 201 Lester St Apartments:
        • Friday, Aug. 29, from 5 – 7 p.m.
        • Sunday, Aug. 31, from 10 a.m. – 4 p.m.
      • 202 Lester St Apartments:
        • Friday, Aug. 29, from 10 a.m. – 7 p.m.
    • When you arrive to campus on your scheduled key pick-up day, you should only be bringing a few additional items in a backpack or duffel bag.
    • As you will be arriving to pick up your keys and move in outside of the regular move-in days for your residence, there will not be any move-in carts available at your building.

    What to Expect

    Move-in week can be both exciting and overwhelming. We're here to help you be prepared for what you can expect during your first few days in residence.

    Community Meeting

    Community meetings are held by the Residence Life Dons to welcome and introduce you to other students in your residence community. It's an opportunity to meet your new floor-mates and also learn more about what your year will look like.

    Dons will go over our residence policies in detail, as well as remind you to complete and answer any questions about your online check-in form.

    Contribute to the Community Fund

    If you are in a Residence Learning Community or Residence Learning Cluster, you will be asked to contribute $40 to your community fund. This one-time payment is managed by the community to facilitate events, programs and purchase items for community use.

    Participate in Orientation

    Orientation is an amazing experience and a great way to transition into your next stage of life here at Laurier.

    Be sure to connect with your icebreaker(s) to learn about all the exciting programming we have to offer and get involved. Laurier is known for student engagement and O-Week is a great place to start. Enjoy your week.

    Review the Policies and Procedures

    We want you to enjoy life in residence this year, but it's also important to review the policies and procedures to keep things safe for you and your fellow students, and to avoid paying fees for damages. 

    You'll find information like: 

    • What to do if you lose or forget your keys. 
    • Room checks. Did you know that these not only happen during your move-in and move-out days, but they also happen during fall and winter reading weeks? Your don will let you know when they are entering your room.
    • Reporting damages.
      Tip: Make sure you report your damages as they happen, so you aren't footed with a bill on move-out day for unreported damages.
    • The code of conduct and how to follow it.
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