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Taking Courses at Another University

Cross Registration / Letter of Permission

Cross-Registration with University of Waterloo

* Fall 2020 Cross Registration is now closed.

* Winter 2021 Cross Registration begins mid Nov 2020 (Please do not submit a Winter form until Nov)

Note: If further information is required for your Winter 2020 forms you will receive an email from UWCrossReg@wlu.ca.

 

Laurier students are able to take courses at the University of Waterloo through cross-registration.

To qualify to take a University of Waterloo course: 

  • You are required to complete a minimum of 3.0 credits at Laurier (transfer credits excluded)
  • You may not be on academic probation or in Post-Degree Studies
  • WLU Faculty Department approval is required (only if subject is different from your program of study)
  • WLU Course Academic Advisor approval required 
  • University of Waterloo Departmental approval is required for on-campus courses only
  • You cannot exceed your program Residence Requirements

*Please note, the Language and Literature Department will approve the following courses French, Spanish, German, Italian and Arabic. All other language courses do not require a Language and Literature Advisor signature, e.g. Japanese, Korean, Dutch, Chinese) Please contact UWCrossReg@wlu.ca for further questions.

Important:

  • Adds for cross-registered courses must be submitted at Laurier according to UWaterloo add deadline dates. 
  • Drops for cross-registered courses must be submitted at Laurier according to Laurier drop deadline dates.

Your tuition fees will be due to Laurier, with the rest of your tuition fees.

Once complete, submit the cross-registration form with all required signatures to Service Laurier. A separate form must be completed for each term you are registering.

Please note, it can take up to 7-10 business days to process once the form is received. Once you are successfully cross registered at the University of Waterloo, you will receive a confirmation email. 

If you have any questions about taking a course through cross-registration, email UWCrossReg@wlu.ca.

Letter of Permission

Note: If you are looking at taking a course at the University of Waterloo, a letter of permission is not necessary. Refer to the Cross-Registration with University of Waterloo information above.

You may be interested in completing a course at another institution to count towards your degree. Prior to registering, it is important that you receive a letter of permission from Laurier. A letter of permission acknowledges that you have received academic approval to take courses at another institution and have it contribute to your degree requirements.

Letter of Permission Requirements 

  • You are required to complete a minimum of 3.0 credits at Laurier (transfer credits excluded)
  • You must currently hold a cumulative grade point average of 4.00
  • You may not be on academic probation or in Post-Degree Studies
  • Your requested LOP courses must be used to meet degree requirements at Laurier
  • You cannot exceed your program Residence Requirements
  • Courses requested cannot be less than 36 lecture hours

If you meet the above requirements complete an online form (see below) and forward your department approval and pre-approved course equivalency to Anita Velanoff, avelanoff@wlu.ca. If the course you are requesting to take is different from your department, than the course equivalency must come from the department of the course you are requesting.

Letter of Permission Request Forms

Submit a new request for each term required at the host institution (unless it is a 1.0-credit course taken over fall and winter sessions). Upon approval, an administrative fee of $60 will be applied to your account and is non-refundable. 

It is your responsibility to reach out to the host institution to register for classes. You will need to follow add/drop deadlines as outlined by your host institution, as well as pay tuition fees to that host institution. Being granted a letter of permission from Laurier does not guarantee that you will be registered in a class. 

* For self-paced online courses, the last day to add a course during the term is 2 weeks following the last day to add a course deadline at Laurier. (Example institutions; Thompson Rivers University and Athabasca University)

If you do not register at the host university, you must notify Laurier's Enrolment Services office by email prior to the deadline for academic withdrawal without penalty.

The grade obtained for a course taken on a letter of permission will be included in your cumulative grade point average. Courses taken overseas are awarded a 'CR' grade. A credit will not be granted for courses taken on a Challenge for Credit basis. An official hard copy transcript is due one month after the end of the term at the host institution. If not received by this deadline, a grade of F will be assigned.

If you are taking the final course of your program on a letter of permission during the terms below, please review the deadlines for graduation.

Winter Term LOP - Transcript must be received by May 1 for the Spring Convocation 

Spring Term LOP - Transcript must be received by Sept 15 for the Fall Convocation

If you have questions about taking a course at another institution, email Records and Registration:

Transcripts

Your official transcript is a document prepared by the Registrar's Office, recording your courses, grades, number of credits transferred, academic standing, co-op work terms, and degrees awarded. Official transcripts are printed on security paper with the Wilfrid Laurier University seal and signature of the Registrar. 

*An Official Transcript must remained sealed and unopened

You must arrange with the host university to have an official transcript forwarded to Wilfrid Laurier University within one month after the end of the Laurier term for which the course was requested.

  • Fall-term course: transcript due Jan. 31.
  • Winter-term course: transcript due May 31.
  • Spring-term course: transcript due Sept 15.

Failure to do so will result in an F grade on your record. 

Forward transcript for Waterloo campus programs to:

Wilfrid Laurier University
Enrolment Services, Attn: Anita Velanoff
75 University Ave. W.
Waterloo, ON
N2L 3C5

Forward transcript for Brantford campus programs to:

Wilfrid Laurier University
Registrarial Services, Attn: Lori Prince
73 George St.
Brantford, ON
N3T 2Y3

Note: Faxed copies of a transcript are not considered official.

Selecting a Course at Another Ontario University

Depending on your program of study, you may apply to register for a course at other Ontario university. Consult the graduate academic calendar for full guidelines.

Letters of Permission

Students who choose to take a graduate-level course outside of Laurier and have it credited to their Laurier graduate degree must provide a copy of the course syllabus for the desired course to the graduate program coordinator, along with a written rationale for taking the course.

The decision on whether or not the course taken will be credited to the Laurier graduate degree rests with the dean of the Faculty of Graduate and Postdoctoral Studies, based upon a recommendation from the program. The student is responsible for any application and tuition costs associated with the course, as well as for arranging to have an official transcript submitted to the Office of Graduate and Postdoctoral Studies upon completion of the course.