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Taking Courses at Another University

Undergraduate Students: Letter of Permission

Note: If you are looking at taking a course at the University of Waterloo, a letter of permission is not necessary. Refer to Cross-Registration with University of Waterloo.

Note: Students enrolled in the following partner Institutions/programs must also obtain a Letter of Permission prior to registering for any external course(s): Conestoga college, Vancouver Film School, and the Explore Program.

You may be interested in completing a course at another institution to count towards your degree. Prior to registering, you must receive a letter of permission (LOP) from Laurier. A letter of permission acknowledges that you have received academic approval to take courses at another institution and have this course work contribute to your degree requirements.

Please note, Letters of Permission will not be granted to students for the purpose of studying at an institution outside of Canada with which Laurier does not maintain an active agreement.

Student's seeking study abroad opportunities can explore the Global Engagement and Exchange opportunities facilitated by Laurier International. These Global Engagment and Exchange opporunities are not linked to the Letter of Permission process. 

If you have questions about taking a course at another institution, email Records and Registration:

Academic Requirements 

  • You are required to complete a minimum of 3.0 credits at Laurier (transfer credits excluded).
  • You must currently hold a cumulative grade point average of 4.00.
  • You may not be on academic probation or in post-degree studies.
  • Your requested LOP courses must be used to meet degree requirements at Laurier.
  • You cannot exceed your program residence requirements.
  • Courses requested cannot be less than 36 lecture hours.

If you meet the above academic requirements and have the required approvals, complete the online letter of permission request form (see below) and upload the required documentation to the form.

Process at a Glance

To successfully submit the letter of permission request form, you must obtain and submit:

  • Written department approval from the host institution;
  • Written academic approval from your academic advisor;
  • Relevant course information from the host institution; 
  • An approved course equivalency from Laurier; and
  • Written co-op approval, if applicable to your program.

Note: the course equivalency must come from the department of the course you are requesting.  For example, if you are requesting to take a Math course, your course equivalency must come from the Math department.

Letter of Permission Request Form

Important Notes

Submit a new request for each term required at the host institution (unless it is a 1.0-credit course taken over fall and winter sessions). Upon approval, an administrative fee of $60 will be applied to your account and is non-refundable. 

It is your responsibility to reach out to the host institution to register for classes. You will need to follow add/drop deadlines as outlined by your host institution, as well as pay tuition fees to that host institution. Being granted a letter of permission from Laurier does not guarantee that you will be registered in a class. 

For self-paced online courses, the last day to add a course during the term is two weeks following the last day to add a course deadline at Laurier (example institutions: Thompson Rivers University and Athabasca University).

If you do not register at the host university, you must notify Laurier's Enrolment Services office by email prior to the deadline for academic withdrawal without penalty.

The grade obtained for a course taken on a letter of permission will be included in your cumulative grade point average. Courses taken overseas are normally awarded a 'CR' grade. A credit will not be granted for courses taken on a Challenge for Credit basis. An official hard copy transcript is due one month after the end of the term at the host institution. If not received by this deadline, a grade of F will be assigned.

Transcripts

Your official transcript is a document prepared by the Registrar's Office, recording your courses, grades, number of credits transferred, academic standing, co-op work terms, and degrees awarded.

You must arrange with the host university to have an official transcript forwarded to Wilfrid Laurier University within one month after the end of the Laurier term for which the course was requested. 

  • Fall-term course: transcript due Jan. 31.
  • Winter-term course: transcript due May 31.
  • Spring-term course: transcript due Sept 15.

Failure to do so will result in an F grade on your record. 

Given the COVID-19 pandemic, official transcripts sent via email are accepted when sent directly from the host inisution to one of the following Records and Registration emails.

Note: Faxed copies of a transcript are not considered official.

Transcript Deadlines for Graduation

If you are taking the final course of your program on a letter of permission during the terms below, please review the deadlines for graduation.

  • Winter Term LOP: Transcript must be received by May 1 for the Spring Convocation.
  • Spring Term LOP: Transcript must be received by Sept 15 for the Fall Convocation.

Graduate Students: Letter of Permission

Selecting a Course at Another Ontario University

Depending on your program of study, you may apply to register for a course at other Ontario university. Consult the graduate academic calendar for full guidelines.

Important Notes

Students who choose to take a graduate-level course outside of Laurier and have it credited to their Laurier graduate degree must provide a copy of the course syllabus for the desired course to the graduate program coordinator, along with a written rationale for taking the course.

The decision on whether or not the course taken will be credited to the Laurier graduate degree rests with the dean of the Faculty of Graduate and Postdoctoral Studies, based upon a recommendation from the program. The student is responsible for any application and tuition costs associated with the course, as well as for arranging to have an official transcript submitted to the Office of Graduate and Postdoctoral Studies upon completion of the course.